Administrative Officer - Brickfields, Malaysia - Smartrend Recruitment & Consultancy

Smartrend Recruitment & Consultancy

Verified Company

Brickfields, Malaysia

2 weeks ago

Posted by:

Siti Tan

beBee Recruiter

1. Maintain office supplies, equipment and furniture inventories and maintenance required

Oversee the maintenance and updating of inventory list of all supplies, equipment

- and furniture at every quarter

Ensure maintenance for equipment are complied with and that general office equipment (fax, phone, photocopy machine and computers), water dispenser and microwave oven are in good working order
In consultation with staff, recommend and arrange for purchase of officeequipment and furniture including obtaining quotations, upon the ExecutiveDirector's final approval.

2. Office and building maintenance/support

Building maintenance roof leaking, pipe, termite, toilets problems, door access,

- roller shutter and alarm system, air-conditioner, water, etc.

General IT Support
To liaise and monitor the maintenance of server, laptop and ITrelated equipment supported by iCompucare for the organization as a whole.
Manage office insurance on all furniture and fittings assets. Inherit assessment onsuppliers and vendors

3. Finance

- request from supervisor and MAPPs

4. Meetings, Workshops & Field Trips

Coordinate the preparation of materials & logistic for these meetings
To be present locally organized or supported ARROW events
Support the travel arrangement for any internal or external meeting/event which is

- including hotel booking, travel insurance, visa and flight booking

Travel arrangement: hotel and flight bookings for participants.
Travel arrangement: hotel and flight bookings for staff.
Travel arrangement: hotel and flight bookings for Senior Management Team(Operation Director, Deputy Executive Director and Programme Director)Programme 1, 2 and 4.at any are provided.meetings as per annual plan together with Operations Manager

5. Logistics

Coordinates and support the virtual requirements for meetings and webinars for
Monitor the organizations zoom accounts usage, ensuring there is no concurrent use
Coordinate and support physical meetings of the organizations. Ensuring required
Organize and coordinates organizations annual planning, retreat, evaluation, staff
Responsible for receiving Organisation's letters, document, parcel etc
Responsible for preparation and delivery arrangement for Care
Pack/Gift/Souvenir/Publication etc based on Souvenir Form Request andCourier/Postage Form Request

6. Organisational Development

- administrative positions and to inform on any issues which are potentiallydetrimental to the organization

To coordinate updates and improvements to the Management and Administrative Policies and Procedures (MAPP)
Support HR during HR & Operations Manager absence
Other duties as directed by Manager

Requirements:

Diploma/Degree qualifications
Proven 45 years of work experience as an Administrative Officer, Administrator or similar role
Solid knowledge of office procedures
Experience with office management software like MS Office (MS Excel and MS Word, specifically)
Strong organization skills with a problemsolving attitude
Excellent written and verbal communication skills
Attention to detail