Personal Assistant - Kuala Lumpur, Malaysia - Agensi Pekerjaan ASK Resources Sdn Bhd

Agensi Pekerjaan ASK Resources Sdn Bhd

Verified Company

Kuala Lumpur, Malaysia

2 weeks ago

Posted by:

Siti Tan

beBee Recruiter

Description

[RN] Our client is 1 of the well known insurance company in Msia.

Roles & Responsibilities:

Provide comprehensive secretarial and administrative support to the EXCO member, by dealing with work of a highly confidential nature and plan proactively in ensuring efficient time management of the EXCO

Provide administrative support to Finance, Director by plan proactively in ensuring efficient time management of the Finance, Director

Manage scheduling and coordinating meetings/appointments of EXCO member & Director, Finance

Coordinate/Liaise with Group Office personnel and EXCO's direct reports

Support overall division and departmental admin duties and general operational maintenance

Accurately maintain and monitor diaries
Prepare documents, reports and presentations
Handle and screen phone calls and answer queries/complaints
Handle meeting/teleconference/video conference arrangement
Handle filing and maintain proper records
Ensure contact details and relevant information in Microsoft Outlook or other platform when advised, is updated to TECH on regular basis (i.e. monthly/regularly/when needed)
Ensure materials and equipment including work station, desktop/laptop, phone lines, phones (if applicable), stationery access to local or group mails/portals/folder, etc. for new joiners (new recruits and transferees ) are prepared properly prior to joining and for existing employees are adequate and functional.
To housekeep Crown records that have exceeded 7 years retention period and send to destruction accordingly
To act as BCP Coordinator for the department
To collate Division reports that requires EXCO approval (eg. Call tree test results
To render administrative support to other department of the Division when required
To render support and assistance to SLTs/NGF+ champions/Vitality champions for the department engagement activities when required
To render support to HR/Corporate Security/REI where Division matters are required
To manage/oversee all meeting rooms
Handle travelling and accommodation arrangement of EXCO & Director, Finance and division staff or local and foreign visitors.
Manage expense claim and payment matters of EXCO & Director, Finance
Perform ad-hoc projects and tasks when required

Minimum Job Requirements:
Diploma in business studies, secretarial and or its equivalent qualification

Minimum 5 years of experience as Executive Secretary for senior management

Strong spoken and writing skills in English and Bahasa Malaysia

Job Types:
Full-time, Permanent

Salary:
RM5, RM7,000.00 per month

Benefits: