Operation Admin Executive - Balakong - EPS Consultants

    EPS Consultants
    EPS Consultants Balakong

    4 days ago

    Default job background
    Full time
    Description
    • Provide operational and administrative support for the movement, and delivery of heavy machinery.
    • Liaise with government agencies including DOSH, PUSPAKOM, JPJ, and others to schedule inspections and ensure compliance.
    • Preparing handover checklists, warranty documents, and user manuals
    • Recording the delivery date to determine the official warranty start date
    • Ensuring all documentation is filed and updated in the internal system
    • Key in and manage accurate data records in the internal system (inventory, delivery, service schedules, etc.)
    • Process documents in accounting system such as invoices, quotations, and petty cash claims; track and file inspection reports.
    • Manage correspondence, including handling phone calls, emails, and written communication in a timely and professional manner.
    • Act as a liaison between departments to ensure smooth communication, better workflow, and task coordination.
    • Work closely with internal teams to ensure timely completion of tasks and effective communication.
    • Arrange courier services for document dispatches, spare parts, and handover materials as needed.
    • Monitor and report delivery/inspection progress to the operations team and management.
    • Perform any ad hoc tasks assigned by superior to support day-to-day operational needs.
    • Troubleshoot and ensure day-to-day tasks are executed smoothly and promptly.

    Requirements

    • Nationality: Malaysian
    • Working Hours: Able to work on alternate Saturdays to ensure smooth business operations (1st & 3rd Saturday every month)
    • Language Proficiency: Fluent in Mandarin (spoken and/or written)
    • Experience: Minimum 1 year of experience liaising with government agencies such as DOSH, PUSPAKOM, and JPJ
    • Skills:
      • Ability to multitask effectively
      • Strong communication skills, including handling phone calls, emails, and written correspondence in a timely manner
    • Professionalism: Must demonstrate a good professional attitude and manner
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