Admin Officer - Kuala Lumpur, Malaysia - NGO organization

Description

1. Maintain office supplies, equipment and furniture inventories and maintenance required.

• Oversee the maintenance and updating of inventory list of all supplies, equipment

- and furniture at every quarter

• Ensure maintenance for equipment are complied with and that general office

equipment (fax, phone, photocopy machine and computers), water dispenser andmicrowave oven are in good working order
- recommend and arrange for purchase of office

equipment and furniture including obtaining quotations, upon the ExecutiveDirector's final approval.2.

Office and building maintenance/supportroller shutter and alarm system, air-conditioner, water, etc.related equipment supported by iCompucare for the organization as a whole.suppliers and vendors3.

Financerequest from supervisor and MAPPs4.

Meetings, workshop and field tripsincluding hotel booking, travel insurance, visa and flight booking(Operation Director, Deputy Executive Director and Programme Director)Programme 1, 2 and 4.at any are provided.meetings as per annual plan together with Operations Manager5.

LogisticsPack/Gift/Souvenir/Publication etc based on Souvenir Form Request andCourier/Postage Form Request6. Organisational Developmentadministrative positions and to inform on any issues which are potentiallydetrimental to the organizationPolicies and Procedures (MAPP)

• Building maintenance roof leaking, pipe, termite, toilets problems, door access,

• General IT Support

• To liaise and monitor the maintenance of server, laptop and IT
• Manage office insurance on all furniture and fittings assets. Inherit assessment on
• Manage and maintain petty cash report on monthly basis
• Sourcing of quotations/contract and liaise with vendors as per guidelines upon
• Preparation of Purchase Order and Vendor Selection
• Coordinate the preparation of materials & logistic for these meetings
• To be present locally organized or supported ARROW events
• Support the travel arrangement for any internal or external meeting/event which is
• Travel arrangement: hotel and flight bookings for participants.
• Travel arrangement: hotel and flight bookings for staff.
• Travel arrangement: hotel and flight bookings for Senior Management Team
• Coordinates and support the virtual requirements for meetings and webinars for
• Monitor the organizations zoom accounts usage, ensuring there is no concurrent use
• Coordinate and support physical meetings of the organizations. Ensuring required
• Organize and coordinates organizations annual planning, retreat, evaluation, staff
• Responsible for receiving Organisation's letters, document, parcel etc
• Responsible for preparation and delivery arrangement for Care
• Report regularly to HR and Operations Manager on the progress of organisation's
• To coordinate updates and improvements to the Management and Administrative
• Support HR during HR & Operations Manager absence
• Other duties as directed by Manager
• Requirements:

Diploma/Degree qualifications
Proven work experience as an Administrative Officer, Administrator or similar role
Solid knowledge of office procedures
Experience with office management software like MS Office (MS Excel and MS Word, specifically)


Salary:
RM3, RM5,000.00 per month


Schedule:

• Monday to Friday