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  • HR Executive/ Senior Executive - Labuan - TIME's group

    TIME's group
    TIME's group Labuan

    2 weeks ago

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    Description

    Job Description

    Maintaining daily HR and administrative operations is a key responsibility for this role. This involves ensuring the smooth running of office administration matters.

    • Facilities Management: Overseeing the upkeep of the office facilities, including maintenance and repairs as needed.
    • Pantry and Office Supplies: Monitoring stock levels and making purchases to maintain an adequate supply of essentials.
    • Travel Arrangements: Coordinating travel itineraries for outstation and visiting colleagues.
    • Office Petty Cash: Managing the petty cash fund and ensuring proper record-keeping.
    • Utilities and Expenditures: Ensuring timely payment of utility bills and other office expenses.
    • Courier Services: Collaborating with couriers to deliver documents and parcels.
    • Equipment Maintenance: Liaising with technicians and vendors to repair and maintain office equipment.

    The successful candidate will also be responsible for maintaining proper filing of HR documents in a confidential manner.

    This role requires expertise in Labuan Labour Law matters, ensuring compliance with statutory regulations and related issues.

    Liaising with local authorities, such as PERKESO, JTK, and LHDN, is also a critical aspect of this position.

    Key Responsibilities

    1. Recruitment and Hiring:
      • Job Descriptions: Updating job descriptions before advertising recruitment ads.
      • Candidate Coordination: Scheduling interviews and coordinating with candidates.
      • New Hire Onboarding: Supporting new hires through the onboarding process.
    2. Probation Tracking:
      • Tracking staff probation dates and following up with relevant letters.
    3. Leave Management:
      • Overseeing the Leave Management system and monitoring leave applications.
    4. Employee Benefits and Events:
      • Assisting in the administration of employee benefits and events.
    5. HR Databases:
      • Maintaining and updating employee information and HR databases in the system.
    6. HR & Admin Letters and Forms:
      • Preparing HR and admin-related letters, forms, and training materials.
    7. Employee Queries:
      • Addressing employees' queries pertaining to HR policies and procedures.

    Requirements

    • Degree in Human Resources Management, Business Administrative Management, or related fields.
    • At least 3 years of experience in the Human Resources field.
    • Knowledge of HR-related laws, regulations, and policies.
    • Excellent interpersonal and communication skills in English, Bahasa Malaysia, and Mandarin.
    • Strong attention to detail and sense of responsibility.
    • Proficiency in Microsoft Office suite, especially Excel, Word, and PowerPoint.
    • Mature and positive attitude, self-discipline, and high motivation.

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