Associate Buyer - Petaling Jaya, Malaysia - DHL

DHL

Verified Company

Petaling Jaya, Malaysia

1 week ago

Posted by:

Siti Tan

beBee Recruiter

Description

Job Purpose

This role delivers day-to-day purchasing operations to all business divisions across the globe, through established efficient and user-friendly purchasing processes and systems that provide spend transparency and help control costs.

We deliver purchasing services through the Purchasing Service Centers from requisition to purchase order based on state of the art e-purchasing tools including both user support (e.g. first level support, management of e-purchasing catalogue), processing non-catalogue requisitions and second level support for issue solving and master data management.

Scope & Portfolio
Overall manages buying activities with responsibility depending on country / region scope

Execute the purchase to pay process ensuring compliance with global, regional and local procedures and policies
Capture internal demand; handle noncatalogue requests
Build good relationships with suppliers and internal customers
Oversee and / or use the support of the purchasing support roles
Actively drive the use of procurement catalogues

Support role:

Provide administrative support to operational buying activities
Assist different daytoday activities within the purchasing organization
Provide GET 1st level support, consulting and training; interface to 2nd level support

Key Tasks

Collect and maintain data and / or ensure data quality maintenance and reporting on rates, catalogues, supplier data / performance, purchase order admin.
Execute tactical purchasing process (noncatalogue requisitions) and ensure daytoday / admin support (request and analyze competitive bids (3 bids and 1 buy), select suppliers, quality, delivery terms, specs for goods / services)
Review contract, negotiate with suppliers, and coordinate for content approvals
Provide GET 1st level support challenging issues handling, process master data changes. Ensure clarification of outstanding receipt of order confirmation, invoices, delivery dates, rejection / change of purchase orders
Support preparation and monitoring of tenders, negotiations and supplier management
Enter data into databases or other computerized systems to maintain uptodate supplier and vendor information; to track purchase and the status of orders and
Generate required reporting, analyze reports and identify catalogue improvements

Stakeholders

Maintain good relationships with suppliers and internal customers in scope
Provide advice and support to internal customer with specs for required low value goods / services (without a framework contract) in close cooperation with sourcing
Provide feedback to sourcing in respect of suppliers performance
Contribute to the successful cooperation between region / country and sourcing community
Explain facts, policies and practices related to job area
Support and interact primarily with colleagues of own subfunction
Develop a network of contacts to build up relationships and strengthen the organizational, product and market knowledge

Education Level

Completed apprenticeship and / or relevant university degree and / or equivalent experience

Experience Level

Minimum 12 years of relevant experience in purchasing or procurement functions and especially in P2P operational would be advantageous.
Proficiency in English and Thai Language reading, writing & speaking.
Synthesizes relevant information from industry and supplier analysis
Sound knowledge of purchasing practices and buying procedures
Experience in SAP and or/Oracle system environment would be advantegeous
Experience in working with MS Office suite (Office, Excel, Word, Powerpoint)
Great communication style and analytical skills