Executive Secretary - Shah Alam, Malaysia - Carlsberg
Description
Responsible for providing effective and efficient administrative support to the businesses/functions under the care of the Sales Director.Responsibilities:
- Schedule and coordinate meetings, itineraries, travel and accommodation arrangements for Sales Director, department, visitors and guests
- Maintain Sales Director's calendar and schedule as well as a master calendar of departmental priorities, milestones and deadlines
- Coordinate and facilitate events and functions including liaising with internal and external stakeholders
- Prepare and distribute correspondences, reports, presentation materials and take meeting minutes
- Attend to calls & general enquiries and take & disseminate messages
- Handle all incoming and outgoing documents
- Ensure all documents & records are complete & up to date and maintain an effective filing system
- Keep track of and review timesheet submissions
- Handle all aspects of training administration from registration, payment, tracking departmental staff training hours and report submissions to HR
- Prepare and monitor department(s) administrative budgets and expenses
- Manage all office administration activities including purchases, ordering, processing invoices, generating purchase orders and expenses
- Assist in treasury and company secretarial duties
- Supervise Sales Director's driver and schedule
Requirements:
- Minimum Diploma in Business Studies/Administration/Management, Secretarial or equivalent
- At least 5 years experience in administrative or secretarial duties
- Matured, independent and results oriented
- Possess strong organisation skill, is meticulous with a high level of confidentiality
- Pleasant personality with good interpersonal and communication skills
- Strong proficiency in Ms Words, Excel, PowerPoint and Outlook
- Good command of written and spoken English & Bahasa Malaysia, proficiency in Mandarin is an added advantage
Job Details:
Workplace
Shah Alam, MY
Job type
Permanent
Part time / Full time
Full Time
Working Time
Monday - Thursday 8:15am - 5pm
Friday 8:15am - 4pm
More jobs from Carlsberg
-
Packaging Trainee
Shah Alam, Malaysia - 1 week ago
-
Executive, Market Intelligence
Shah Alam, Malaysia - 4 days ago
-
Executive, Warehouse
Shah Alam, Malaysia - 2 days ago
-
Quality Technologist
Shah Alam, Malaysia - 1 week ago
-
Sales Executive
Penang, Malaysia - 1 week ago
-
Executive, Facilities
Shah Alam, Malaysia - 1 week ago