Procurement Associate - Kuala Lumpur, Malaysia - United Nations Development Programme (UNDP)

United Nations Development Programme (UNDP)

Verified Company

Kuala Lumpur, Malaysia

1 week ago

Posted by:

Siti Tan

beBee Recruiter

Description

Job Identification

16897

Locations

Copenhagen, Denmark
Kuala Lumpur, Malaysia
Posting Date
03/12/2024, 12:02 PM
03/26/2024, 12:01 PM

Job Schedule

Full time

Agency

UNDP

Grade

Vacancy Type

National Personnel Service Agreement

Practice Area

Management

Bureau

Bureau for Management Services

Contract Duration

1 Year

Vacancy Timeline

2 Weeks

Diversity, Equity and Inclusion are core principles at

UNDP:
we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions.
Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.**____

_

NOTE:
This Announcement is for a Roster for current and future vacancies in Copenhagen, Denmark and Kuala Lumpur, Malaysia_

Background

The Bureau for Management Services (BMS) is the central operations Bureau in UNDP that supports the Organization in the provision of management services.

Drawing on client needs, user experience, sound analytics, and a risk-informed approach, BMS provides policy, oversight, advisory and transactional services, and solutions for UNDP to deliver fully integrated development solutions.

In doing so, BMS keeps pace with the evolving needs and expectations of development partners and international best practice through strengthening and innovating business operations.

In line with UNDP's Strategic Plan, BMS aims to provide effective, sustainable and customer-focused procurement services to clients both internal and external to UNDP.

UNDP's corporate procurement functions lie within the Office of Procurement (OP).

The Office of Procurement is responsible for development of procurement policy, corporate procurement services, procurement advisory services, as well as strategic procurement services to Country Offices and Central Bureaus.

In addition, OP provides capacity building to the UNDP global procurement function.

OP supports UNDP's programme delivery in line with UNDP's Strategic Plan and follows best practices in public sustainable procurement and the rules and regulations of UNDP, the accountability framework, while ensuring appropriate risk management for UNDP.

We are a global team based in New York (USA), Copenhagen (Denmark) and in Cyberjaya (Malaysia), with additional Regional Procurement Specialists located in each Bureau Hub (Panama, Addis Ababa, Amman, Istanbul and Bangkok).

The Office of Procurement, through its newly formed
Crisis, Climate and Infrastructure Unit (CCIT), provides direct procurement services to the UNDP Country Offices globally for the
supply of specialized vehicles, ambulances, drones, solar solutions, engineering and construction and more.

Duties and Responsibilities

Under the guidance and supervision of the Procurement Specialist Team Lead, the Procurement Associate ensures the execution of transparent and efficient procurement services in line with client expectations.

The Procurement Associate promotes a client-focused, quality and results
- oriented approach in the Unit. The Procurement Associate works in close collaboration with OP staff for resolving complex procurement-related issues and information exchange. He/she will also work collaboratively with operations and program staff in UNDP COs and HQ business units.

Ensures
implementation of the operational strategies focusing on achievement of the following results:

Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
OP/CCIT Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

2.

Organizes procurement processes on behalf of and in collaboration with UNDP COs, focusing on achievement of the following results:

Assist COs in the preparation of procurement plans for the office.
Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors' creation in Atlas with Buyer profile in UNDP ERP (ATLAS).
Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Proc