Admin Officer - Kuala Lumpur, Malaysia - Agensi Pekerjaan Hiredsearch Services Sdn Bhd
Description
1. Maintain office supplies, equipment and furniture inventories and maintenance required.- Oversee the maintenance and updating of inventory list of all supplies, equipment
- Ensure maintenance for equipment are complied with and that general office equipment (fax, phone, photocopy machine and computers), water dispenser and microwave oven are in good working order
- In consultation with ARROW staff, recommend and arrange for purchase of office equipment and furniture including obtaining quotations, upon the Executive Director's final approval.
- Office and building maintenance/IT Support
- Building maintenance roof leaking, pipe, termite, toilets problems, door access,
- General IT Support
- To liaise and monitor the maintenance of server, laptop and IT related equipment supported by iCompucare for the organization as a whole.
- Manage office insurance on all furniture and fittings assets. Inherit assessment on suppliers and vendors
- Finance
- Manage and maintain petty cash report on monthly basis
- Sourcing of quotations/contract and liaise with vendors as per guidelines upon
- Preparation of Purchase Order and Vendor Selection4. Meetings, workshop and field trips
- Coordinate the preparation of materials & logistic for these meetings
- To be present locally organized or supported ARROW events
- Support the travel arrangement for any internal or external meeting/event which is including hotel booking, travel insurance, visa and flight booking
- Travel arrangement: hotel and flight bookings for participants.
- Travel arrangement: hotel and flight bookings for staff.
- Travel arrangement: hotel and flight bookings for Senior Management Team
- Logistics
- Coordinates and support the virtual requirements for meetings and webinars for
- Monitor the organizations zoom accounts usage, ensuring there is no concurrent use
- Coordinate and support physical meetings of the organizations. Ensuring required
- Organize and coordinates organizations annual planning, retreat, evaluation, staff
- Responsible for receiving Organisation's letters, document, parcel etc
- Responsible for preparation and delivery arrangement for Care Pack/Gift/Souvenir/Publication etc based on Souvenir Form Request andCourier/Postage Form Request
- Organisational Development
- Report regularly to HR and Operations Manager on the progress of organisation's
- To coordinate updates and improvements to the Management and Administrative Policies and Procedures (MAPP)
- Support HR during HR & Operations Manager absence
- Other duties as directed by Manager
Requirements:
- Diploma/Degree qualifications
- Proven work experience as an Administrative Officer, Administrator or similar role
- Solid knowledge of office procedures
- Experience with office management software like MS Office (MS Excel and MS Word, specifically)
- Strong organization skills with a problemsolving attitude
- Excellent written and verbal communication skills
- Attention to detail
Salary:
RM3, RM5,200.00 per month
Schedule:
- Fixed shift
- Rotational shift
Application Question(s):
- What is you MUET Level?
Education:
- Diploma/Advanced Diploma (preferred)
Experience:
- Administrative: 2 years (preferred)
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