Administrator - Kuala Lumpur, Malaysia - Skywave Systems (M) Sdn Bhd

Description

Administrative and Account Duties


1) Office:
Ø Answering of phone calls

Ø Upkeep of office

Ø Stationary, printing, postage etc

Ø Annual leave, medical sick leave etc forms must have approval signed by supervisor and scan a copy in the shared folder.

Ø Keep a record of individual employee annual leave, medical sick leave etc in excel file in the shared folder.

Ø All any other administrative works as required.

Ø

2) Staffs Claims

Ø Check and verify all claims submitted by staffs, scan a copy to HQ for payment and save in shared folder - claim files.

Ø Expenses claims to be submitted to HQ latest by 25th of each month.


3) Petty Cash:

Ø Issue petty cash voucher attached with receipt for all petty cash claims and get approval and scan a copy to HQ for payment.

Ø Compute and file monthly petty cash expenses for reimbursement and submit to HQ for payment latest by 25th of each month.

4) Sales / Accounts Receivable

a. Liaise with customers as when it's needed by operation or sales department.

b


Invoicing:
service form, delivery order, quotation, Purchase order, all documents relate to billing etc.

c. Generate invoice and dispatch the invoice and getting the customer to acknowledge receipt.

d. Scan all invoices and update on the shared folder in running number on invoice files.

e. Follow up on Customers' payment due and ensure collection in time.

f. Recording of Service forms in running number according to customers and descriptions in shared folder.

g. Keep Track and Update Maintenance contract / Rental contract for quarterly and yearly billing.

h. Organize Filing system by customers' invoices and related documents.

i. Scan/copy all quotations from sales department and update on shared folder quotation files.

j


Inventory :
Keep track of stock movement and every end month submit stock report to HQ

k


Shipment :
Receiving goods and scan all shipping documents to HQ.

5) Purchases / Accounts Payable

a. Liaise with sub-contractors and purchasing of projects.

b. Organize filing system by suppliers' invoices and related documents

c.

Ensure that all suppliers' invoices preferably attached with delivery order, approved purchase requisition with job /quotation number indicated and acknowledged/signed by the requestor.

d. Scan a copy of the supplier invoice with necessary attachment to HQ for payment and save in shared folder

To assist Sales/Operations department in all administrative work as when it required


Pay:
RM3, RM3,500.00 per month


Benefits:

• Cell phone reimbursement
• Health insurance
• Maternity leave

Schedule:

• Monday to Friday

Supplemental pay types:

• 13th month salary
• Performance bonus

Education:

• STM/STPM (preferred)

Location:

• Kuala Lumpur (preferred)

Expected Start Date: 05/08/2024