Company Secretary Assistant - Bukit Jalil, Malaysia - MISHU SDN. BHD.

MISHU SDN. BHD.

Verified Company

Bukit Jalil, Malaysia

1 week ago

Posted by:

Siti Tan

beBee Recruiter

Description

Manage, train, and supervise the Assistants Company Secretary in respect of the works assigned to them.

Understand and keep uptodate with all relevant Acts and Regulations and to ensure compliance by clients under your portfolio.
Maintain a current and uptodate knowledge of corporate governance requirements, trends and key matters.
Organising the board of directors' and shareholders' meetings including preparing and dissemination of notices/agendas, board/ shareholders papers, reports, drafting and preparation of minutes and resolutions.
Ensure all decisions of the board of directors and shareholders are accurately and appropriately recorded in the minutes of the meetings and resolutions.
Work independently and be the key point of contact for the clients under your portfolio.
Develop, build and maintain strong relationships with clients under your portfolio.
Reviewing, drafting and amending Constitutions for clients under your portfolio as required.
Prepare or give instructions to Assistant Company Secretary to prepare statutory forms, annual return and all other forms for clients under your portfolio in accordance with Companies Act 2016 for submission to Companies Commission of Malaysia ("SSM") via MyCoid, MBRS and other SSM portals.
Follow up the audit reports for submission to SSM on time.
Ensure proper submission and maintenance of statutory return as required by the Companies Act 201
Assist in coordinating and submission of documents to SSM.
Send reminders and correspondence to clients under your portfolio.
Assist in other secretarial administrative work from time to time.
Assist clients under your portfolio to comply with submission deadline.
Identify skill gaps among Company Secretarial team members, and propose and execute solutions to close the gaps.
Identify areas of improvement to ensure work are done efficiently and productively.
Build efficient and scalable work processes.
Maintain a highly effective, harmonious, and motivated work conditions for the Company Secretarial team.
Provide inputs and guidance to other departments when required.

; Requirements:

35 years of experience as a Licensed Company Secretary at a service firm
ICSA qualification. License with MIA / ISCA.
Interested in using technology to become more efficient.
Very detailed oriented
Organized, proactive and able to multitask in a fastpaced working environment

Self-discipline and able to work under minimum supervision

Good command of written and spoken Bahasa Malaysia and English.
Ability to communicate in Mandarin (both spoken and written) would be an added advantage.
Able to commute to Bukit Jalil and/or Bangsar South office.