Admin & Facility Manager - Petaling Jaya, Malaysia - City University Malaysia

City University Malaysia

Verified Company

Petaling Jaya, Malaysia

1 week ago

Posted by:

Siti Tan

beBee Recruiter

Description

JOB SUMMARY
Supervising the day-to-day operations of the Administration & Asset Facilities Department. Plan and coordinate administrative procedures and systems and devise ways to streamline processes. Oversee operations, safety, purchasing/ procurement and facilities & campus management. Monitor costs and expenses to assist in budget preparation. Ensure operations adhere to organizational policies and procedures.
Keep abreast with all organizational changes and business developments.

DUTIES & RESPONSIBILITIES

Administrative Oversight:

Develop and implement administrative policies, procedures and systems to streamline operations and ensure compliance with relevant regulations.
Coordinate and supervise administrative staff, including receptionists, clerical personnel, and office assistants.
Oversee daytoday administrative tasks, such as managing schedules, maintaining records, handling correspondence and handling inquiries from internal and external stakeholders.
Ensure the availability of necessary resources, equipment and supplies to support administrative functions.
Budgeting and Financial Management
Collaborate with relevant stakeholders to develop and manage the administrative budget.
Monitor and control expenditures, review financial reports and identify areas for cost optimization.
Work closely with finance personnel to process invoices, track expenses and reconcile accounts.
Facilities and Operations Management
Oversee facilities management, including maintenance, repairs and security.
Coordinate with vendors, contractors and service providers to ensure the provision of quality services.
Implement safety and security protocols, emergency procedures, and disaster recovery plans.
Communication and Stakeholder Engagement
Facilitate effective communication channels within the educational institution, ensuring timely dissemination of information.
Collaborate with other departments to coordinate events, meetings and conferences.
Liaise with parents, students, faculty and external organizations to address concerns, resolve issues and maintain positive relationships.

REQUIREMENTS:

Possess at least a Bachelor's Degree, asset / facilities Management or equivalent.
Experience in facility / services activities of which 8 years must be in a managerial role in a similar industry.
Proven experience as facilities manager or relevant position
Wellversed in technical/engineering operations and facilities management best practices
Excellent verbal and written communication skills
Excellent organizational and leadership skills
Good analytical/critical thinking

Salary:
RM5, RM7,000.00 per month

Benefits: