Office Assistant - Shah Alam, Malaysia - IFP ENGINEERING SOLUTIONS SDN BHD

IFP ENGINEERING SOLUTIONS SDN BHD
IFP ENGINEERING SOLUTIONS SDN BHD
Verified Company
Shah Alam, Malaysia

2 weeks ago

Siti Tan

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Siti Tan

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Description

Office Assistant The Office Assistant is responsible for providing general support and assistance to ensure the smooth operation of the office.

This role involves various tasks, including clerical support, maintenance, and administrative duties. The Office Boy should have excellent organizational skills, the ability to multitask, and a proactive attitude.


Key Responsibilities:

  • Ensure cleanliness and tidiness of the office premises, including the reception area, meeting rooms, pantry, and restrooms.
  • Perform general office duties such as photocopying, scanning, and filing documents.
  • Assist in preparing and serving refreshments during meetings or as required.
  • Handle incoming and outgoing mail, deliveries, and courier services.
  • Monitor and maintain office supplies inventory, including stationery, pantry items, and other necessary materials.
  • Assist in setting up and arranging meeting rooms for internal and external events.
  • Run errands, such as purchasing office supplies, groceries, or other requested items.
  • Assist in monitoring and organizing the maintenance and repair of office equipment.
  • Support the administrative team with data entry, document preparation, and other tasks as assigned.
  • Perform routine maintenance tasks, such as replacing light bulbs, fixing leaks, and repairing damaged structures.
  • Conduct general repairs and troubleshooting for plumbing, electrical, and HVAC systems.
  • Install, repair, or replace fixtures, equipment, and furniture as needed.
  • Ensure compliance with health and safety regulations within the office premises.
  • Safely and punctually transport the CEO to various destinations, including business meetings, events, and personal appointments.
  • Maintain a professional and courteous demeanor while interacting with the CEO and other executives, clients, and associates.
  • Ensure the CEO's vehicle is clean, wellmaintained, and fully operational at all times.
  • Carry out any other duties as directed by the HR & Administration Manager.

Requirements:

  • High school, diploma or equivalent qualification.
  • Previous experience as an office assistant or in a similar role is preferred.
  • Good communication and interpersonal skills.
  • Basic computer skills (Microsoft Office suite).
  • Ability to handle multiple tasks and prioritize work efficiently, working independently with minimum supervision.
  • Valid driver's license and a clean driving record.
  • Proven experience as a driver or chauffeur is preferred.
  • Familiarity with local traffic laws and routes.
  • Good knowledge of vehicle maintenance and basic troubleshooting.
  • Strong knowledge of general repair and maintenance techniques, including plumbing, electrical work, carpentry, and painting.
  • Ability to use hand and power tools effectively and safely.
  • Physical fitness to perform manual tasks such as lifting, moving office furniture, and running errands.

To provide process/chemical engineering services for the hydrocarbon and petrochemical industry with the commitment to develop into an advanced engineering company specializes in industrial facilities through retaining competent engineers who can innovate to face new challenges and tap on the opportunities of the engineering business in the industry.

Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5
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