Business Admin Executive - Petaling Jaya, Malaysia - Innoquest Pathology

Innoquest Pathology
Innoquest Pathology
Verified Company
Petaling Jaya, Malaysia

1 week ago

Siti Tan

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Siti Tan

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Description

The Business Administration Executive's role is to be the key document controller for all important and confidential organizational documents and to support the CEO & DCEO office for all administrative tasks required.

The role requires a high level of detail and organization to coordinate confidential business and administrative affairs in supporting the business and day-to-day operations of C-Suites in the CEO & DCEO office.


Key Duties:


  • Ensuring the security, accessibility, tracking and proper distribution of key organizational documents including contracts, board papers, minutes of meeting and other projectrelated documents.
  • Maintaining a listing of all key agreements and documents including key information and expiry dates.
  • Ensuring that any created documents are reviewed, completed and signed by the authorized parties according to the relevant SOP.
  • Proactive follow up with all relevant parties to ensure timely preparation, notification, renewal, completion and dissemination of key contracts and other managed documents.
  • Preparation of documents, minutes of meeting and presentations.
  • Ensuring audit trails are maintained for all types of office documents.
  • Ensuring the confidentiality of sensitive information and documents.
  • Ensuring procedures for access approval and access control are in place and complied with.
  • Implementing document disaster recovery through document archiving.
  • Performing other administrative tasks as required for the CEO and DCEOs offices.

Requirements:


  • Minimum Diploma in secretarial, business administration or related fields.

years of experience in related work is required, particularly in contract administration, preparation of official documents and minutes of meeting.


  • Excellent English written communication skills and official letter/memo writing. Presentation skills are a plus.
  • High attention to detail.
  • Ability to multitask and project manage with a wide pool of stakeholders.
  • Familiarity with Microsoft Office including Word, Excel and PowerPoint.

Salary:
RM3, RM4,500.00 per month


Benefits:


  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Petaling Jaya: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

  • What is your expected salary? [In RM]
  • Have you prepared any minutes of meeting before? If yes, how many years of experience do you have in this?

Education:


  • Diploma/Advanced Diploma (required)

Experience:


  • Administrative: 2 years (preferred)
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