Project Admin Manager - Puchong, Malaysia - Eco Interiors International Sdn Bhd

Eco Interiors International Sdn Bhd
Eco Interiors International Sdn Bhd
Verified Company
Puchong, Malaysia

1 week ago

Siti Tan

Posted by:

Siti Tan

beBee Recruiter
Description

Benefits:


  • Annual Leave
  • Medical Leave & benefits
  • Group Personal Accident Insurance
  • Miscellaneous leaves such as marriage leave, compassionate leave, maternity leave, paternity leave etc
  • Replacement Leave
  • Hardship Claim
  • Employee Relax Zone
- with pool table, board & card games, punching bags, mini library, darts etc


What are your job responsibilities?

  • Oversee and manage the Project Admin team to ensure seamless project documentation & operations;
  • Coordinate with Project Team and other stakeholders to facilitate project planning, execution, and delivery;
  • Prepare reports on project process and documentation formatting, and monthly report on project department movement for monthly management meeting;
  • To ensure the project documentation/procedures comply with requirements;
  • To monitor and ensure that the documents required are complete and in place. E.g Dilapidation Report, Site Daily Report, Daily Site Progress Photos, Handover Inspections & etc;
  • To ensure update of master list for Certificate of Practical Completion (CPC) & End Defects liability period (DLP);
  • Oversee the process of project certification, ensuring that all project milestones and deliverables are met according to established standards and guidelines;
  • Coordinate with project stakeholders to assess the need for Extensions of Time (EOT) and document the justifications for any required time extensions;
  • Review and enhance project Standard Operating Procedures (SOP) to optimize project execution and streamline processes, and ensure compliance by the project team;
  • Provide training/briefing/advise to the Project/Technical Teams regarding company's Project department SOP;
  • Maintains updated records of all approved documents (from project initiation until close out) in the Document Archive/Server with easy traceability;
  • Monitor Project department folders in server and ensure project team access server with the standard protocol;
  • Keep track on Project staff movement and mobilization;
  • Site visits when necessary for better understanding on project progression in order to provide better support and documentation;
  • Track and monitor Project Admin tasks;
  • Manpower planning for down liners;
  • Provide any ad hoc support to the Project Team.

What do you need to succeed in this role?

  • At least 5 years of experience in project administration or project management within the construction/interior design industry, preferably at least 2 years of experience as Project Admin Manager.
  • Strong knowledge of construction project lifecycles.
  • Proficiency in computer usage and project management software.
  • Exceptional organizational and time management skills to handle multiple projects simultaneously.
  • Excellent communication and interpersonal skills to effectively collaborate with team members, clients, and stakeholders.
  • Leadership abilities to guide and motivate the project administration team.
  • Attention to detail and a high level of accuracy in managing project documentation.
If you're pro-active and committed, you are the person who we are looking

Click APPLY and we will contact you shortly.


Schedule:

  • Monday to Friday

Application Question(s):

  • How long is your notice period?
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