Administrative Assistant - Cheras, Malaysia - UCSI University

UCSI University

Verified Company

Cheras, Malaysia

1 week ago

Posted by:

Siti Tan

beBee Recruiter

Description

Job Responsibilities;

Provide all necessary administrative assistance to the management staff.
Shall accept complaints from owners / tenants and assist in resolving such complaints amicably at point of contact. If such complaint is not able to be resolved, then to highlight to superior for future actions.
Shall be responsible and assist the Building Manager on handling of Petty Cash fund.
Shall carry out any duties as directed by the Supervisor.
Shall maintain proper records of all financial transaction of property sites.
Shall carry out the preparation of invoices and billings of property sites and compile verified invoices for account department.
Shall ensure that all Books of Account of Property sites are all updated and properly recorded.
Shall be responsible and liable for the collection of Service Charge, Sinking Fund and Water Charges.
Shall ensure and liable for the daily deposits/bankin of all collection and proper kept of receipts books.
To collect amount due to JMB/MC Committee or Developer. Issuance of official receipt for all collection, prepare daily 'Collection Detail Report' and 'Collection Summary Report'.
To ensure update on daily basis all bankin slips and fax details and proceed to deliver original to HQ / Account Department for reconciliation.
To keep accounts on issuance of access card, card stickers, resident's pass etc.
To prepare Daily Collection Batching Forms.
To prepare Official Letters, Memos, Minutes of Meeting. Requisition and Purchase Order included Weekly and Monthly Reports.
To received and answer any telephone calls of the Management Office.
To maintain and update a proper filing system (hard copy in the file and soft copy in the server directory) at the Management Office.
To bankin all daily collections into the bank account of JMB / MO.
All collection must be properly documented and secured, failing which you will be responsible for any loss / theft or discrepancies.
To report to HQ immediately if money given to others for bankingin is not being complied with.
To report any irregularities to superior to curb fraud / cheat / mismanagement.
Any other assignment / adhoc job deemed necessary by the Management.

Requirements;

Minimum Diploma in any discipline.
Minimum 1 year working experience
Excellent communication skills
Proactive and selfmotivated, with the ability to work independently as well as participate within the team.
Aggressive and possess strong organizational & time management skills.
Computer literate & competent in writing business letters & proposals.

Salary:
RM2, RM2,500.00 per month

Benefits: