Administrative and Resources Assistant - Kuala Lumpur, Malaysia - International College of Music

Description

The Administrative Assistant reports to Program Leaders/Coordinators and is responsible for the execution of all administrative work related to teaching, learning and resource provision.

• Prepare each semester's calendar of activities and timelines
• Prepare faculty class assignment each semester
• Prepare and file semester course files (physical/online) for review, records and accessibility
• Orientate new faculty members on administrative and academic work functions
• Take, distribute and file minutes of all meetings (faculty, department, course committee, etc.)
• Administer all class cancellation and replacement processes
• Administer the ICOM Tutorial Office (ITO)
• Administer faculty evaluation processes and submit reports
• Prepare documentation for quality assurance audits and Management Review Board (MRB)
• Provide clerical/administrative support to other departments as assigned by supervisor

• Administer the accessibility of approved study lists (purchase or subscription)
• Catalogue library holdings in CODA and at library according to respective classification
• Conduct inventory of library holdings each semester to output annual library report
• Conduct orientation on library services
• Supervise the library use when in operations
• Administer the loan and return of equipment

• Minimum Bachelor's Degree in Library Science / Management
• Proficient in written and spoken English Language & Bahasa Malaysia

• Health insurance
• Opportunities for promotion
• Professional development

• Monday to Friday