Apac Payroll - Petaling Jaya, Malaysia - Kimberly-Clark

Kimberly-Clark
Kimberly-Clark
Verified Company
Petaling Jaya, Malaysia

1 week ago

Siti Tan

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Siti Tan

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Description

Responsibilities

Manage full payroll portfolio (via vendor management and collaborate with internal stakeholders) to deliver an accurate and timely payroll service delivery.

  • Process Bi-Weekly, Semi-Monthly or Monthly nonexempt and exempt payrolls for union and nonunion employees as required according to the supported country.
  • Ensure employee pay data is process in a timely fashion and reflect in the payroll according to the define timeline and country process/requirement (new hires, termination, etc). This includes special payment, retro payment, pay, tax, time and other required changes that deemed relevant are process accurately according to the define standard procedure.
  • Review and reconcile payroll after they have been processed. Validate confirmed reports.
  • Execute time and attendance processing and ensure it is interface with payroll accurately.
  • Review and analyze data integration error and work with relevant parties to ensure the error is rectified on time. Ensure the rectified data is coordinated with the relevant party to be update in Workday
  • Support any report delivery that related to both payroll and time & attendance that is deemed required.
  • Support post payroll accounting activities
  • Responsible for payroll issues resolutions and recommend corrective action, payroll data analysis (not limited but include time data), payroll taxation and legislation administration that deem necessarily.
  • Provide advisories such as payroll and time legislation, manual payment or deduction calculation, payslip simulation, gross up computations for payment, global mobility related payments or deduction, long term incentive payment and reporting and standard compensation and benefits practice that relates to payroll and time.
  • Monitor and manage KC&Me payroll related tickets daily following internal SLA. Analyzing, understanding, solving problems with standard process and scope of services. Ensure completeness of response and follow up tickets are attended timely.

Manage time and attendance processes for office and production workers according to the supported countries that is using ADP eTIME and time and attendance module.

  • Support day to day operation request or escalation from employee and team leader via KC&Me ticketing tool. Monitor and manage KC&Me time related tickets daily following internal SLA. Analyzing, understanding, solving problems with standard process and scope of services. Ensure completeness of response and follow up tickets are attended timely.
  • Perform timecard sign off, generate payfile and perform accurate reconciliation for payroll processing
  • Work closely with eTIME Super User to review and understand the maintenance of time system configuration and involve in the testing if required
  • Perform time settings such as public holiday calendar maintenance, timecard edit, historical edit, work schedules arrangement and scheduler update.
  • Provide any time report that is require as part of standard delivery.
  • Interpret and deploy the outcome of time calculation rules and etc. that is impacting pay.

Ensuring that services are delivered in accordance with established processes and work procedures and in compliance with company policies, audit controls, statutory requirements and legislative.

  • Prepare or assist in the preparation of periodic/special report related to payroll to government agencies, tax authorities and other units of the Company that is deem required.
  • Work closely with vendor and internal stakeholders to manage, coordinate and support Year End and post statutory report filing related to payroll that is deem necessarily. Responsible for timely and compliant deliveries as per legislation requirements
  • Ensure compliance in delivering services with relevant legislation and internal policies and controls.
  • Work closely with vendor to keep informed of regulations, relevant legislation and market practices pertaining to payroll and time functions. Understand them, perform researches and work closely with internal stakeholders to deploy the relevant changes. This include maintaining updates to internal knowledge documentation
  • Participate and respond to various audit (internally or externally) and government agency queries and requests. Support and involve in the action plan out of the audit and government agencies finding if deemed required.

As the country payroll and time primary contact to work closely stakeholders such as vendor, internal stakeholders or government agencies and be a member to execute process improvement internally and externally

  • Manage payroll and time vendor and oversee their deliverables to improve operation and service quality, efficiency and experience in delivering the services.
  • Act as a Subject Matter Expert to facilitate and involve in any discussion with the relevant parties.
  • Recommend enhancement, improvement, simplifications of existing process and procedures.
  • Responds to recurring or adhoc business nee
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