Document Controller - Johor Bahru, Malaysia - S W Rubber (M) Sdn Bhd

Description

• Coordinate the document control functions and execute the assigned activities in accordance with the company Quality Management System procedure.
• Analyzes and controls all documentation related to sustainability department and business activities within contractual requirements and Company procedures (including confidentiality).
• Ensure document and drawing filing and control system is established and maintained.
• Ensures the registration and recording of all incoming and outgoing documents (PO, SO and contract) / drawings such as detail drawing, design specification, shop drawing and as built drawing received from client or others department.
• Coordinate the hardcopy duplication and softcopy generation of the document / drawing is in good quality and accordance to distribution matrix.
• Ensure timely issuance and distribution of all the documents / drawings with correct revisions to all parties as detailed in the distribution matrix contained in project procedures.
• Update documents / drawings status report for HOD.
• Liaise with related department, vendor and client regarding final documentation (PO, SO, contract and drawing) issues and requirements and expedite the documents submission related to final documentation from others department.
• Ensure that organizational documents go through a documented and approved review and approval process before being stored.
• Filing and safe keeping all incoming & outgoing transmittals.
• Filing, maintain, keep track and safe keeping of all incoming documents / drawings at the designated storage area.
• Controlling the forms used to record data onto records and ensuring the records stay controlled as they are used, stored and preserved.
• Shall be responsible for all duties necessary to create, edit, review, upload, copy, scan etc. to ensure Document Management is functional and successful.
• Ensure document and records for ISO 9001 and ISO 13485 are prepared and maintained as per Quality Management Systems, audit requirement and client requirement.
• All other tasks assigned by Management.

• Minimum 2 years of experiences in Document Control.
• Sound knowledge and experience in ISO MS Standard Quality Management System.
• Must be familiar with Microsoft Office (Word, Excel and PowerPoint).
• Able to communicate with all levels, assertive and initiative.

• Opportunities for promotion
• Professional development

• Monday to Friday

• Overtime pay

• Johor Bahru: Reliably commute or planning to relocate before starting work (required)