Executive Administrator - Subang Jaya, Malaysia - AP Slensa Sdn Bhd

AP Slensa Sdn Bhd

Verified Company

Subang Jaya, Malaysia

1 week ago

Posted by:

Siti Tan

beBee Recruiter

Responsibility:

Liaise with suppliers, vendors, government offices, and agencies pertaining to GLC tenders, APEC, customs, MITI, and SIRIMrelated issues;
Coordinate team meetings, compose, and prepare confidential correspondence, compile documents for meetings and take minutes of the meeting; prepare and analyze reports, proposals, and presentations;
Prepare, allocate budgets, and ensure NDAs are signed when engaging with any third party;
Perform office support activities, including but not limited to photocopying, billing, filing, managing building, office equipment & supply, and expediting orders when necessary;
General team assistance and backup responsibilities;
Work closely with the Senior Management team to keep them wellinformed of upcoming commitments and responsibilities;
Prioritize conflicting needs by handling matters efficiently and proactively;
Generate and examine monthly, quarterly, and annual sales reports. Excel skills of at least intermediate level are essential.

Requirements:

Required language(s): English, Malaysia;
Good command of English writing and excellent communication skills
Computer literate with aboveaverage knowledge of Microsoft Word, PowerPoint & Advance Excel skills preferred
Work experience as a PA, Administrative Officer, or other similar position with office operations knowledge is required (Additional qualification in Office Administration is a plus);
Possess accounting or HR knowledge/experience would be an added advantage;
Strong organizational abilities, problemsolving mindset, and time management skills;
Able to work independently with a high degree of integrity, commitment, and trustworthiness and
Able to exercise a high level of discretion and confidentiality;
Possess a good working attitude, mature, multitasking, openminded, proactive with a sense of urgency, not being swayed or influenced easily, meticulous;
To be able to collaborate with department heads actively in order to create a conducive and engaging work environment
Possess own transport and must be able to drive and go outstation; and
Attending events or dinners occasionally after working hours and willing to work on weekends and public holidays
Mathematic and statistics major preferred, A's in Math is a bonus
Fluent mandarin speaking and reading skills preferred