Liew Ai Ping

In administration, involved in organizing office paperwork, filing documents and creating reports in company. Problem solving, maintained the accuracy and attention to details when assimilating information. Have the ability to practice good work ethic, adaptability to new tasks and prioritization when providing other support to office management.

Varian Medical Systems (M) Sdn. Bhd. - Kuala Lumpur, Field Office Administrator (Nov 2022 - Jan 2023): Searched for different hotels around Peninsula, Sabah and Sarawak to update the latest Corporate Rate which company eligible to get the offer for year 2023. Managed the acceptance delivery of parts ordered, completed the acknowledgement of FedEx courier documents and Varian invoice. Handled the return of Cancer treatment machine parts from local hospital to main office at America, had sending e-mails to administration and logistic department involved. Provided administrative and clerical support, reporting to Senior Office Administrator when need to handle the correspondence of e-mails from different country main office. Created the Work Order for engineers scheduled to perform servicing, installation of Cancer treatment machines at local and appointed outstation medical centres. Preparing details to department managers, transferring the important documents with Adobe Signature, by Okta for approval of hotel office stay reference, engineers leave application and overtime claim. Maintained the office tools which are allocated for engineers on duty with carefully. Prepared to send the oscilloscope, multimeter and dosimeter to factory for calibration, requesting for quotations and assisted in acknowledgement of certificate. Prepared the billing with Concurr Okta for claim of medical expenses, travel with JustGrab and changing the fluorescent light in office. Proofread the schedule which has been prepared by engineers in the Timesheet for the installation has done and checking the overtime claim during weekends. Traveled outside office to pay the telephone, internet, electricity bill and collected Varian machine certificate from Medical Device Authority Malaysia Department. Checked the housekeeping of office environment, equipment, to collect the daily newspaper and making sure the preparement of refreshment, foods and stationery.

In-Tune Business Services Sdn. Bhd. - Selangor, Accounts Assistant (Jul 2022 - Oct 2022): Sorting the supplier invoices, petty cash and credit note of different outlets which collected from the client. Scanned the supplier invoices, a total about 600 pages monthly and transferred into client's folder. Checked any difference of price per unit item charged in supplier invoices with referring to Master Price List from client. Prepared the summary of correction which need to request the credit note from suppliers. Performed data entry by transferring the documents scanned from Dext into Quickbooks system to prepare the payment vouchers. Retrieved monthly report of consolidated sales and stock take from every outlet. Prepared monthly report of consolidated sales and stock take from every outlet. Prepared the sales report to managment for client to pay the total rental fee.

Powerwill Hardware and Machinery Sdn. Bhd. - Selangor, Admin Clerk (Apr 2019 - Aug 2019): Verified discrepancy between documents received from suppliers with the information key in at Backend system. Filed the documents monthly and checked the purchase price in SQL system for items reference. Prepared the list of supplier information on changes of company address, contact details and e-mail. Recorded customer details when machine is returned to repair, liaised with the factory made and issued the supplier goods return note. Prepared the list of credit card settlement slip.

Synergic Corporate Services Sdn. Bhd. - Kuala Lumpur, Accounts Clerk (Jan 2015 - Aug 2015): Filed documents, prepared information, breakdowns when requested by auditor and tax agent. Liaised with clients and external auditors' enquiries. Updated transactions on the UBS system. Prepared the trial balance, profit and loss and balance sheet in the Excel form. Prepared accounting documents such as journal voucher, payment voucher and payroll slip for clients. Issued GST invoice when billing clients.

Rangka Raya Sdn. Bhd. (Perodua) - Selangor, Accounts Assistant (Aug 2011 - Dec2014): Prepared invoices to be submitted to the bank. Issued customer receipt for booking fee payment, down payment and forward credit advice received from banks. Keyed in transactions with official receipt, car purchases and discount from salesman in UBS system. Assisted the Accounts Executive with bank statement reconciliation and performed checks for any pending of commissions received. Calculated bank charges imposed from the credit card settlement slip. Assisted in the issuance of cheques to JPJ department and filing of payment vouchers.

Powernics Sales Sdn. Bhd. - Selangor, General Clerk (Sept 2009 - Jun 2011): Answered calls and follow up with customers on stock available. Filed company documents - delivery order, invoices, cash sales and sales order. Contacted customers for acknowledgment of delivery order. Updated data entry in UBS system on delivery orders and invoices issued from SQL. Assisted the Sales Coordinator to issue invoices and handled payments received from customers. Assisted in preparing report of monthly official receipt for statutory audit purposes. 

University Tun Abdul Razak, Diploma In Accounting, Year 2005 - 2008

Sekolah Menengah Kebangsaan Gombak Setia, Lower and Upper Six, STPM, Year 2001 - 2002

Sekolah Menengah Kebangsaan Hillcrest, Form One - Five, SPM, Year 1996 - 2000