- Being the point of contact of client relates to all type of documents submission, collection, distribution, filling, coordination of commented documents with internal stakeholders for updating and resubmission.
- Apply procedures in line with client's document management system for distribution, filing, collect comments, and coordination of information flow to engineering documents for assigned project(s).
- Type of documents to handle, but not limited to, are:
➢ Drawings – Submission and Approval
➢ Drawings – Issued for Construction (IFC)
➢ Drawings – Site Marked Up
➢ Drawings – As-Built
➢ Inspection and Test Plan (ITP)
➢ Correspondences (Letter, emails, Memo, etc) – To/From clients; suppliers; subcontractors.
➢ Minutes of Meetings (MOM)
➢ Progress Reports
➢ EHS Reports
➢ Quality Reports
➢ Quality Documents (Request for Inspection, Inspection after arrival, Inspection after installation, Mechanical Completion Inspection prior to handover to testing phase, Non-Conformance Records, Punch List, Root Cause Analysis (RCA) Report, etc)
➢ Financial Reports
➢ Invoices and Claims – To Client; From suppliers/subcontractors.
➢ Method Statements
➢ Routine Test Reports (RTR)
➢ Factory Acceptance Test (FAT) Reports
➢ Site Acceptance Test (SAT) Reports
➢ Operation and Maintenance Manuals
➢ Spare Parts and Tool List – Handover to client
➢ Hardcopy and Softcopy As-Built documents
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Document Controller - Negeri Sembilan, Malaysia - PERSOLKELLY Malaysia
Description
Position: Document Controller
Industry: Power & Energy
Working Duration: 19 months contract with PERSOLKELLY (Contract extension based on business needs)
Working Location: Nilai, Negeri Sembilan
Working Days/Hours: Monday to Friday (0830 to 1730)
Salary: Basic up to RM 6,000 with statutory contribution + leave entitlement + medical coverage
Job Description Summary
Document controller establishes a system in document management and/or complying with the document system implemented by client/owner to manage all type of documents defined in a project relates to submission, receive, distribution, safe keeping/storage throughout the entire project life cycle. In addition, document controller will also provide advice and guidance in enhancing the document control processes and document management systems.
Roles and Responsibility
