HR Assistant - Malaysia - Masimo

Masimo Malaysia

4 days ago

Full time

Description

Job Description

Job Summary:

The HR Assistant will provide support to the HR department in various administrative tasks and processes. The successful candidate will have excellent organizational skills, strong attention to detail, and the ability to maintain confidentiality.

Duties & Responsibilities

Maintain employee records and HR databases, ensuring accuracy and completeness of information.
Coordinate onboarding activities for new hires, including orientation sessions and the completion of required paperwork.
Support employee relations initiatives by assisting with investigations, documenting complaints, and facilitating communication between employees and management.
Assist with benefits administration, including enrollment, changes, and inquiries.
Prepare and distribute HR-related correspondence, such as offer letters, employment verifications, and disciplinary notices.
Assist with performance management processes, including tracking performance evaluations and providing support to managers as needed.
Coordinate training and development activities, including scheduling sessions and tracking employee participation.
Maintain compliance with federal, state, and local employment laws and regulations.
Provide general administrative support to the HR department, including answering phones, scheduling meetings, and maintaining supplies.
In addition, they maintain calendars for appointments, sort mail, make copies, and plan travel arrangements.
Prepare HR-related reports and presentations as needed.
Support HR projects and initiatives as assigned.
Maintain compliance with all relevant employment laws and regulations.
Provide general administrative support to the HR team as needed.

Minimum Qualifications

Minimum & Preferred Qualifications and Experience:

Bachelor's degree in human resources, Business Administration, or related field preferred. Advanced Skills in Microsoft Office products, including Word, Excel, PowerPoint, Visio, Internet & MS Team
Works independently, deadline-focused, detail-oriented, self-motivated, and pro-active
Excellent inter-personal skills and the ability to work with: Managers, executives, colleagues, departments, and clients.
Strong written and verbal communication skills
Strong analytical and organizational skills
Demonstrated ability to handle highly sensitive and/or confidential information.
Ability to react with appropriate level of urgency to situations and events that require quick response

Preferred Qualifications

Experienced in the HR Management System
Providing Executive support to all level in a large publicly held organization is preferable.

Education

High School/Certificate/Diploma/Degree or any other relevant certificate that may be considered in lieu of a Dip/degree

Physical requirements/Work Environment

This position primarily works in an office environment. It requires frequent sitting, standing, walking. Daily use a computer, phone and other computing and digital devices is required. May stand or sitting for extended periods when facilitating meetings or walking in the facilities. Ability to operate a motor vehicle and maintain a valid Driving license is required.

The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods.

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