PA to Director - Kuala Lumpur, Malaysia - IFloss Dental

Description

The Personal Assistant to the Director plays a crucial role in providing comprehensive and high-level administrative support to ensure the Director's effectiveness and productivity. This position demands exceptional organizational skills, discretion, and the ability to anticipate and meet the Director's needs.

Responsibilities:Directly Support the Director:

• Manage the Director's complex calendar, scheduling appointments, meetings, travel, and events.
• Prioritize and coordinate incoming communications (emails, calls, correspondence).
• Draft and edit letters, presentations, reports, and other documents as needed.
• Manage and maintain confidential files and documents.
• Conduct research and gather information to support the Director's decision-making.
• Proactively identify and address potential issues or challenges.

Administrative Tasks:

• Organize meetings and events, including preparing agendas, booking rooms, and coordinating catering.
• Handle expense reports and invoices.
• Manage office supplies and equipment.
• Maintain filing systems and records.
• Coordinate with other departments and staff as needed.

Project Management:

• Assist with project coordination and tracking, ensuring deadlines are met.
• Prepare and distribute project reports and updates.

General Support:

• Act as a liaison between the Director and internal/external stakeholders.
• Greet visitors and handle inquiries.
• Anticipate and fulfill the Director's needs and preferences.