Administration Assistant - Kuala Lumpur, Malaysia - Glints

Description

We are seeking a diligent and organized Administration Assistant to join our client's team at Mid Valley Mall in Kuala Lumpur. As an Administration Assistant, you will play a pivotal role in ensuring the smooth operation of the office through daily administrative tasks and providing support to the General Manager.

Key Responsibilities:

• Daily Administrative Tasks: Perform various administrative duties such as answering phone calls, responding to emails, filing documents, and maintaining office supplies.
• Office-Based Work: Work primarily from our office located in Mid Valley Mall, ensuring the office environment is organized and efficient.
• Assist General Manager: Support the Directors or Manager by handling correspondence, scheduling appointments, and assisting with any other tasks or projects as assigned.
• Coordinate Meetings: Arrange and coordinate meetings, including preparing agendas, taking minutes, and distributing meeting materials.
• Handle Inquiries: Respond to inquiries from staff, clients, and vendors promptly and professionally.
• Maintain Records: Maintain records and databases, including employee records, expenses, and inventory.
• Adhere to Policies: Ensure compliance with company policies and procedures.

• Education: Diploma, degree, or equivalent; additional qualifications in Office Administration or related field are a plus.
• Experience: Previous experience in an administrative role is preferred but not required. Fresh graduates are encouraged to apply.
• Computer Skills: Proficiency in MS Office (Word, Excel, Outlook) and other office software.
• Communication Skills: Excellent verbal and written communication skills in English.
• Organization: Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Attention to Detail: High attention to detail and accuracy in work.
• Team Player: Ability to work collaboratively in a team environment.