Regional Admin Executive - Kuala Lumpur, Malaysia - CBRE

    CBRE
    CBRE Kuala Lumpur, Malaysia

    2 weeks ago

    CBRE background
    Full time
    Description
    Admin Assistant

    About the role
     Reporting to head of APAC, based in Hong Kong, provides administrative support to country head in APAC including Australia, Japan, China, Hong Kong, and Singapore. The primary role is to ensure the smooth functioning of daily operations by handling various administrative tasks. What You'll Do
  • Providing general administrative support to the team in APAC, including managing calendars, scheduling appointments, and arranging meetings
  • Handle billing matters of APAC, coordinate with the client accounts leader, the central billing team and other relevant stakeholders.
  • Coordinate with travel arrangements, including booking flights, accommodations and transportation, and assist in expense claiming process
  • Assist in the preparation and coordination of meetings, conferences, and events, including organizing logistics, preparing material and taking minutes as required
  • Assist in the onboarding process of new employees, including the paperwork, setting up workstations and providing necessary information
  • Assist with basic IT troubleshooting and liaise with IT support as needed
  • Maintain and handle confidential and sensitive information with integrity and discretion
  • Coordination with banks and maintenance of client's banking matrix
  • Perform other administrative tasks as assigned by the supervisors or country head
  • Assist in the preparation of presentations, reports and meeting materials
  • Conduct research and gather information as required
  • Act as point of contact for internal and external stakeholders, providing information and addressing enquiries
  • Maintain and update contract lists, databases, filing systems, and SharePoint.
  • Support ad hoc client's payments as required.
    • What You'll Need
  • Undergraduate degree
  • Proven experience as an administrative assistant or similar role
  • Strong organizational and time management skill, with the ability to prioritize tasks effectively
  • Excellent verbal and written skills in both English and Chinese
  • Attention to detail and accuracy in data entry and record-keeping
  • Ability to handle multiple tasks and work well under pressure
  • Professional and friendly demeanor, with excellent interpersonal skills
  • Discretion and confidentiality in handling sensitive information