Specialist – Record to Report - Cyberjaya, Malaysia - AIA

Description

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About the Role

Provide End-to-End accounting services from general accounting recording to provision of reporting and analysis services as per agreed/communicated timeline and in accordance to applicable accounting policies, standards and guidelines.

Accruals and Prepayments:

Prepare monthly prepayment schedule and amortization entries

Prepare and complete monthly fixed accrual entries and maintain accrual control worksheet

Prepare manual accrual (requested by email) and save all the accrual emails into Share Drive as supporting

Follow up outstanding manual accrual / Nil reply from users

Fixed Assets:

Perform Fixed Assets creation in SAP and insert the assets number in ARIBA purchase requisition

Preform Trial Run of Fixed Asset Depreciation to ensure that proper action on FA can be fixed before closing

Perform Actual Run for Fixed Asset Depreciation monthly

Perform AUC transfer upon request with approval

Billing:

Prepare monthly fixed billing to business partner according to group timeline

Provide brief explanation and attend business partner's queries

Prepare quarterly true up adjustments based on actual cost incurred

Prepare and submit withholding tax document that is required by business partner for settlement purpose

Intercompany:

Review and ensure DN/CN receive from LBU provided with supporting document such as SOW and settlement agreement

Prepare upload template and park document into SAP

Save DN/CN and its supporting document Shared Drive in proper order.

Prepare settlement summary and send to LBUs for approval according to the agreed threshold

Communicate with Treasury team to reserve fund prior to settlement

Follow up with BUs regarding the settlement and perform intercompany settlement to BUs

Send settlement reminder and follow up with LBUs

Perform open items clearing for after perform settlement

Prepare monthly ICT Matching Report and perform any necessary action on any outstanding issue identified and resolve open item timely.

Fixed Deposit:

Update all interest income and accrued income for fixed deposit in template from FD statement and upload for posting

AR Aging:

Prepare monthly aging report, follow up with Interco Customer for overdue invoices, and provide commentary for reason of non-payment.

Reconcile sub-ledger list tally with control account

Update and monitor AR credit control as per group policy, not more than 30days settlement

Bank Reconciliation:

Perform weekly clearing of cash open item

To investigate and reconcile the differences on a timely basis

Prepare Bank Reconciliation Report monthly

Journal Entries:

Preparation of journal voucher for approval

Parking all the Journal Voucher in the SAP system

Clearing of open items balance in the SAP system whenever required after the Journal Voucher posting

Balance Sheet Reconciliation:

Perform balance sheet accounts reconciliations and resolve the unreconciled / open items in a timely manner

Reinsurance:

Ensure local BUs provide Inward Reinsurance Templates and the correctness of the number of documents parked by local BUs

Complete the upload of Retro Reinsurance templates provided by local BUs

Send reminder and follow up on Reinsurance Templates not received to ensure the completeness of the Reinsurance uploads

Perform IC matching and ensure zero variance and any variance supported with justification

Prepare and send Reinsurance Debit Note to local BUs

Perform Incoming Receipt of Reinsurance when fund was remitted by local BUs

Perform reinsurance settlement to local BUs

Send settlement reminder and follow up with un-remitted fund with local Bus

Provide estimated payment and receipts to Treasury team to assist in cashflow planning and projection

Financial Reporting & Analysis:

Prepare local BUs' reporting and analysis template on a timely basis for its regulatory reporting purpose and response all queries relating to the reporting templates and analysis if any.

Assist local BUs in preparing the calculations and postings of delta ledger to derive the Adjusted Net Worth and Economic Balance Sheet position.

Assist to prepare monthly management reporting including management account, byline and longsheet reconciliation and report generation and etc

Handle audit of local BUs by ensuring timely and quality delivery of items requested by the external auditors by coordinating with external and internal parties.

Develop and update Control Checklist, Training Materials and Business Process Manuals as and when new enhancement is identified, implemented and communicated for the current process and workflow to ensure continuity in the team

Others

Perform UAT as and when required

Perform other month end closing activities and ad hoc requests as and when required

Assist Assistant Manager/Manager, Record to Report on other projects and matters as and when required

Prepare KPI Report for the processes in accordance to the agreed SLA/signed SOW

Perform coaching and guidance to other Associates/Senior Associates, Record to Report on the General Accounting and Reporting tasks.