Business Support Assistant - Bayan Lepas, Malaysia - JLL

    JLL
    JLL Bayan Lepas, Malaysia

    2 weeks ago

    JLL background
    Full time
    Description

    Key Responsibilities:

  • Provides administrative support and ensure efficient operation of the office.
  • Manage all the process for the quotations, invoices and finance budget for engineering project.
  • Track and update Project Tracker Smartsheet. Communicate the process and update with the project requestor.
  • Liaise with finance and procurement on the process of arrange line walk, competitive bidding, OEM, initiate tender, converting quotation and to raise POR.
  • All invoices received from our vendors will also be on your watch—ensuring that they are checked, verified, and authenticated based on regulatory standards.
  • Work closely with our Client's Accounts Payable Team to guarantee the timely receipt of payments and processing of invoices within the cut-off.
  • Undertake any other ad-hoc tasks assigned from time to time.
  • Monitor, update and maintain daily attendance and leaves for Engineering Dept.
  • Update operations shift duty rosters in Cadena System for overtime record purpose.

    • Requirements :

  • Candidate must possess at least a Diploma in Business Studies /Administration/Human Resource Management or equivalent.
  • Proficient in spoken and written in English and Bahasa Malaysia.
  • Must have high level of confidentiality.
  • Pleasant personality, responsible, self-motivated, and willing to learn attitude.
  • Able to work independently and meet tight deadlines.

    • Location:

    On-site –Bayan Lepas, Malaysia

    JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.