Admin & Help Desk - Kuala Lumpur, Malaysia - CBRE

    CBRE
    CBRE Kuala Lumpur, Malaysia

    2 weeks ago

    CBRE background
    Description
    JOB SUMMARYUnder direct supervision, provides general administrative support for assigned staff. Assists with tenant and vendor customer service.
    ESSENTIAL DUTIES AND RESPONSIBILITIES
    • Performs a variety of administrative and clerical tasks for assigned staff including but not limited to phone support, distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.
    • Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
    • Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed.
    • Complies with bid process guidelines.
    • Assist with preparations of monthly and quarterly management reports.
    • Tracks and files contracts and insurance certificates.
    • Maintains follow-up system for expirations
    • Schedules and coordinates meetings/special events as requested. Performs other duties as assigned
    EDUCATION and EXPERIENCE
    • Minimum SPM or Diploma holder in Business Administration / relevant field
    • Have minimum 2-3 years experience in administration
    • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
    • Ability to write routine reports and correspondence.
    • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
    • Ability to understand and carry out general instructions in standard situations.
    • Ability to solve problems in standard situations.
    • Requires basic analytical skills.
    • Proficient with Microsoft Office Suite