Personal Assistant to CEO - Kuala Lumpur, Malaysia - IFloss Dental

Description

• Manage the CEO's complex calendar, and to-do list, scheduling appointments, meetings, travel, and events.
• Prioritize and coordinate incoming communications (emails, calls, correspondence).
• Draft and edit letters, presentations, reports, and other documents as needed.
• Manage and maintain confidential files and documents.
• Conduct research and gather information to support the Director's decision-making.
• Proactively identify and address potential issues or challenges.

• Organize meetings and events, including preparing agendas, booking rooms, and coordinating.
• Handle expense reports and invoices.
• Manage office supplies and equipment.
• Maintain filing systems and records.
• Coordinate with other departments and staff as needed.
  
  Project & Meeting Management:
• Assist with project coordination and tracking, ensuring deadlines are met.
• Prepare and distribute project reports and updates.
  
  General Support:
• Act as a liaison between the Director and internal/external stakeholders.
• Greet visitors/patients and handle inquiries.
• Anticipate and fulfill the Director's needs and preferences.
• Keep track of bills/invoices
  
  Employee relations
• Ensure understanding and implementation of the HR policies guidelines
• Managing disciplinary issues and grievances
• Supporting business leaders in managing their teams
• Induction and onboarding
  
  

• Help filter and interview candidate
• Deliver regular HR induction sessions
• Ensure and monitor that Business, Technical, and Customer experience inductions are taking place
• Supporting business leaders in onboarding new joiners