Crew Payroll Assistant Manager - Kuala Lumpur, Malaysia - Wilhelmsen group

Description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Wilhelmsen Ship Management is one of the world's largest third-party ship managers originated from Oslo, Norway with over 20,000 employees including our seafarers with a portfolio of more than 450 vessels and counting. Our employees are working with a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail.

We are currently looking for a Crew Payroll Assistant Manager to join our team. We offer a culture and vibrant work environment of strong leadership, collaborative, career development, work-life balance and a job that is both challenging and stimulating. All team members are empowered with the freedom to influence each other as long it complies with our Company's values and vision.

This position will be located at Kuala Lumpur Sentral (Menara 1 Sentral) and it is easy to get to by public transportation as it is located at the heart of Kuala Lumpur. Our organization thrives by using modern tools and is eager to utilize the business opportunities that comes with new digital tools and skills.

Purpose

To process and close crew payroll in CMS. In addition, will be responsible to submit crew taxation (where applicable) and finalisation of report for Limited Crewing Management vessels.

Interrelations

Reporting to Head of Department/Vessel Accounting Managers and working closely with members of group, Vessel Accounting Group, Treasury Group, Shipping Group, Tax authority, Vessels, Manning Agents, Crewing Coordination Centre (CCC), Tax Advisors, Vessel Owner and Vessel Managers.

Formal Authorities

•Payroll processing in CMS

-Main driver to ensure team member's compliance to close vessel payroll on monthly basis within the stipulated time line.

-To plan on the closing schedule for the following month by taking into account week-ends, public holidays and any other ad-hoc holidays.

-To liase and coordinate with various stake holders for timely payroll closure (approval, supporting submission etc)

-To ensure Treasury and Vessel Accounting Group receives the CMS output within the due date to facilitate crew wages payment and posting of payroll data in SAP.

-To assume the role of "Master Data Controller" in defining Chart of Accounts & GL Mapping in CMS & SAP for new wage element

•Reporting to Vessel Owner

-Making journal entries and necessary reconciliation including follow-ups with regards to

oPortage Bill related entries (agency fee, union dues etc)

oBank reconciliation

oOther balance sheet reconciliations

-Update of above mentioned items in the monthly financial checklist.

-Preparation of soft/hardcopy supporting documents to vessel Owner.

-Other ad-hoc tasks.

•Submission of crew tax

Main responsibilities

1) To ensure payroll coordinators completes the following tasks as per stipulated time line

1)Generate xls importer and email to vessel master (automated process)

2)Inform all Crew Operators / Manning Offices / Vessel Masters of the cut-off time for crew movement update and claims approval in COMPAS.

3)Check data uploaded by xls Importer in COMPAS

4)Update relevant Other Earnings/Deductions : Minimal Wage Adjustment, Rejoining Bonus, Loyalty Bonus

5)Approve claims, other earnings and deductions, time bound elements

6)Validate new bank creation

7)Check Payroll completeness via Payroll Overview – Ensure wage variables, claims & other earnings & deductions are approved

8)Enter Other Deduction : EPF contribution for Malaysian Crew in Malaysian Flag vessels

9)Approve Allotment (check to ensure that allotment is less than wage balance)

10)Close & endorse Payroll - export/generate financial entries posting & attach supporting documents (ie : Payroll Summary (Single Line Report) to attach to in SAP; overtime sheet, vessel purchasing doc, CTM receipts)

11)Create Payment Draft for non-Filipino crew

12)Create Payment Draft for Filipino crew

13)Filipino Allotment -> Process Contribution (SSS, PhilHealth, Pag-iBig)

Manning Office can see the statutory contribution

14)Filipino Allotment -> Execute Payment Due

15)Generate payslip to crew & vessel email address

16)Generate Payroll Summary Report for Vessel Master

Qualifications

Mandatory requirements

•Degree in accounting and/or finance or equivalent in professional accounting body.

•Minimum 5-year working experience in a related field.

•Have experience in managing others

•Good command of English.

Additional preferences

•Proficient in MS office applications especially MS Excel.

•Good analytical and problem-solving skills.

•Ability to handle pressure and meeting tight deadlines.

•Familiar with CMS

Sounds interesting? You can apply online today through our career portal by creating a "Candidate Home" account and attach your latest Resume. Please note that only shortlisted candidates will be contacted.

Application Deadline: 19 February 2024

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