Contracts Manager - Kuching, Malaysia - MVC Resources

Description

Job Description
Company Description
The company is a long-established and leading construction company in Sarawak, having built many iconic projects over the years. With its wealth of experience, it continues to undertake a wide range of civil engineering, building and utility works (including dams, undersea pipe lay and other water-related works).

Role Description
The Contract Manager position is based in Kuching. The Contract Manager reports to the Head of Commercial and Contracts. The Contract Manager's role is to ensure the successful negotiation, execution, and administration of construction contracts to achieve the project's objectives

Essential Duties & Key Responsibilities

• Draft, review, and negotiate bids, proposals, contracts, and change orders ensuring clarity and legal soundness. Incorporate risk mitigation clauses.
  
• Oversee construction contract administration, ensuring compliance. Manage and monitor project costs, analyze variances, and track progress.
  
• Identify, assess, and prioritize project risks. Develop and implement risk mitigation plans. Communicate project risks transparently to stakeholders and take proactive measures.
  
• Develop and implement procurement strategies for construction projects. Manage the procurement process, including subcontractor selection. Negotiate and execute subcontract agreements. Ensure subcontractor compliance and resolve disputes.
  
• Communicate project information clearly and timely to stakeholders. Facilitate communication and collaboration among project teams. Manage project documentation, prepare reports, and address conflicts.
  
• Understand and apply relevant construction laws, regulations, and codes. Ensure compliance with contractual obligations. Identify and address potential legal and regulatory risks. Provide legal advice and represent the company in legal proceedings.
  
• Possess a strong understanding of construction principles and practices. Stay up-to-date on technical advancements and industry trends. Review and approve technical documents and drawings. Provide technical guidance to project teams. Identify and resolve technical issues.
  
• Provide leadership and direction to project teams. Motivate and inspire team members to achieve project goals. Foster a collaborative work environment. Manage and resolve conflicts within project teams. Represent the project team in meetings and presentations.
  
• Other activities, duties, and responsibilities as assigned
  

Superseded JD

• Set up, negotiate, enforce and educate the various contracts on a project(s)
  
• Support Business development with contract review and negotiations as required.
  
• Support the Purchasing, Estimating and Operations Departments with special contract needs consultants) or where there are exceptions to the standard agreements.
  
• Ensure the project(s) is following the contract and that we have proper documentation in place.
  
• Advise the Project Leads of staff requirements to ensure contract compliance.
  
• All letters to be responded to within 24 hours, 48 hours maximum, or as required by the contract or specific strategy.
  
• Ensure documentation from other aspects of project (e.g. transmittals, Requests for Information (RFI), emails, etc.) are consistent with the contract. Train, advise and track the consistency of this correspondence's compliance with contract requirements.
  
• Read and determine staff action required on all incoming letters. Establish a workflow for the key processes that will ensure compliance with the contract. The key is to be efficient with the response reducing the duplicity of handling correspondence (e.g. multiple people reading the same letter without a strategy or responsible person).
  
• Strategize position and response on all contract issues in conjunction with project leadership.
  
• Consult with in-house or appropriate legal counsel at project startup and periodically throughout the project duration.
  
• Assist in resolution of code interpretation discrepancies as required.
  
• Write and/or review all letters with factual assistance from others as needed.
  
• Develop appropriate tools to ensure all issues are tracked, addressed and serve their intended purpose or potential purposes in the future.
  
• Attend Senior Staff Meetings and update on progress and issues as necessary.
  
• Assess and recommend process changes to reduce waste and inefficiency.
  
• Educate, mentor and train others to advance the skills of the project team
  
• Other activities, duties, and responsibilities as assigned
  
  

Requirements

• Minimum Bachelors degree in Quantity Surveying, or in any related field.
  
• At least 10 years of experience in contract management in the construction industry.
  
• Comprehensive knowledge of construction cost, scheduling, estimating, purchasing, and engineering principles and techniques, as well as an extensive understanding of construction contract law.
  
• Strong knowledge of various construction methods and materials, their characteristics, installation procedures and tolerances.
  
• Proven leadership skills with the ability to inspire and motivate a team
  
• Demonstrated success in project management and delivery
  
• Excellent communication, collaboration, and problem-solving skills
  
• 2 years contract role