Assistant Manager, Fiduciary - Kuala Lumpur, Malaysia - Standard Chartered Bank

    Standard Chartered Bank
    Standard Chartered Bank Kuala Lumpur, Malaysia

    2 weeks ago

    Standard Chartered Bank background
    Full time
    Description

    Role Responsibilities

    Strategy

  • Awareness and understanding of the Group's business strategy and model appropriate to the role.
  • Contribute towards the future strategic direction and process innovation of Securities Services by keeping abreast of changes in customer needs, technology and business environment and taking pro-active steps to embrace and capitalize on these changes.
  • Support the roll-out of appropriate quality management systems and other initiatives by the Company/Group.

    • Business

  • To assist the Line Manager - FMO Securities Services Fund Services to manage the operations of Fund Services Processes, in ensuring consistent delivery of high quality services to customers and meeting objectives set by the Group using available resources allocated while maintaining operational risk to an accepted level.

    • Processes

  • To deliver service / reports to Country Stakeholders/clients in accordance with requirement and timeline as agreed in Services Level Memorandum and ensure reporting deadlines are met.
  • To ensure accurate calculation and posting entries in relation to valuation including management fee, expenses, performance in accordance with Service Level Memorandum, and as appropriate the Fund Offering
  • Memorandum and related documents such as fund's SLM.
  • To ensure accurate capturing of trades / prices / Corporate Actions/ FX rates data and relevant accounting entries for the purpose of providing accurate Net Asset Value calculation.
  • Responsible for the daily maintenance of full accounting and client records of several investment funds books including general ledgers, cash positions, distribution records, investment records and pricing records of investments and support in fund administration related matters, such as recording and processing transactions, obtaining and verification of relevant documentation thereof and ensuring that investments are correctly recorded and priced, and accounted for Purchase and sale of listed or unlisted securities, Corporate Actions, Forward FX deals, OTC deals (Swaps, Options etc) and relevant accounting entries for the purpose of providing accurate Net Asset Value calculation.
  • Perform detailed review of the reports to CPC/clients including: Verification trades to relevant supporting, Ensure valuation of investments being checked to third party sources, Ensure appropriate accounting for complex investment, Ensure compliance with internal investment restrictions, external regulations and international accounting standards, if applicable. Identify issues and report to senior/supervisor with suggested solutions.
  • To be responsible for daily activities, cash & trade reconciliation.
  • Preparing NAVs reportings, FA / Financial reports or other reporting, as required.
  • To calculate the Net Asset Value (on a daily, weekly, monthly or other basis as agreed) and deliver service / reports to CPC/clients in accordance with requirement and timeline as agreed in Services Level Memorandum.
  • To ensure proper and accurate calculation and posting of management fee, expenses, performance in accordance with Service Level Memorandum, and as appropriate the Fund Offering Memorandum.
  • Recording and disbursing dividends either by payment or re-investment.
  • Calculating and disbursing payments of fees to the investment manager/advisor, custodian, administrator and other service providers as required.
  • To ensure fund administration services fees are settled by the client on timely manner.
  • Establish in-depth knowledge of the funds' underlying documentation, investment rules and regulations, KYC, AML, corporate secretary practices, IFRS and US GAAP.
  • Preparing or assisting in the preparation of, interim and annual financial statements in connection with the fund's audit.

    • People & Talent

  • Ensure that all staff of the department continues to be equipped and developed with the necessary knowledge, skills and tools to achieve the required level of competency to facilitate them to perform their roles and responsibilities effectively, efficiently and accurately.

    • Risk Management

  • To ensure all control/operating procedure and documentations are properly followed.
  • To ensure compliance to all established procedures, regulations and the Group Guidelines.
  • To keep track of changes (internal and external) affecting Clients and communicate such changes, along with impact analyses, on a pro-active basis, through newsflashes, market insights, operations guides and through other routine communication.
  • Be guided accordingly and aware of the roles and responsibilities for money laundering prevention as stipulated in the Money Laundering Policy, Group Sanction Policy and Escalation Procedure.
  • Be guided accordingly and aware of the roles and responsibilities for money laundering prevention as stipulated in the Money Laundering Prevention (MLP) Group Policy, Money Laundering & Suspicious Transaction Guidelines for Securities Services Management, Suspicious Money Laundering Transaction Reporting Procedures and / or Monitoring Checklist, and Escalation Procedure for Suspicious Money Laundering Transactions.
  • Ensure due care and diligence is exercised on day to day operational matters relating to Money Laundering and KYC, acquiring relevant knowledge and training; thus, providing support to superiors and subordinates.
  • Conforming and adhering to the Team's risk profile, by following the guidelines / policies / procedures stipulated for Operation Losses, Escalation Procedures, Securities Services Policies, etc.
  • Ensure that control and security policies / procedures governing all processes in the department are in place, implemented and reviewed (as and when necessary) and to ensure that these policies / procedure not only continue to be relevant and effective in mitigating risk, but also supports the need for high operational efficiency and excellent customer service.
  • Key Control Standards Assessment within department with nil over dues.
  • Follow up on corrective/ preventive actions to a point where concerns arising from these findings are addressed to a satisfactory level.
  • Ensure awareness and full compliance of all laid down rules, regulations, policies, (including Sanctions Policy) guidelines, procedures, practices and code of conduct imposed by the Company/Group.
  • No major adverse findings from internal auditors or external auditors including quality audits.

    • Governance

  • Responsibilities relating to the direction, planning, structure, frameworks ( processes and policies) and oversight. For example,

    • Regulatory & Business Conduct

  • Display exemplary conduct and live by the .
  • Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
  • Lead the [country / business unit / function/[team] to achieve the outcomes set out in the Bank's Conduct Principles: [Fair Outcomes for Clients; Effective Financial Markets; Financial Crime Compliance; The Right Environment.]
  • Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

    • Key stakeholders

  • Key relationships include:
     FMO Management Team in Hub, Country and Group.
     Securities Services GBSMY – Staffs all level.
     Standard Chartered Bank various countries.
     GBS various internal department.
     Securities Services GBS locations.
     Countries respective Regulator, Depository, Central Bank, etc
  • For
     Reporting, approvals, directions, policies, referrals, discussions relating to operational issues.
     Referrals & discussions on systems-related issues.
     Referrals & discussions on HR-related matters.
     Referrals & discussions on processing-related issues.
     Clients Lien Accounts & IB Accounts
     Foreign Exchange related matters
     Payments
     System Support

    • Qualifications

    Training, licenses, memberships and certifications

  • Degree or Diploma in Accounting, Finance, Banking. Economics or equivalent is essential
  • 5 to 7 years of relevant work experience in the following areas:
  • Good knowledge of fund administration services including fund valuationMutual / Hedge funds and offshore private funds;
  • Good attention to detail with high levels of accuracy;
  • Ability to work independently with minimal supervision and able to handle variety of fast changing situations in terms of work pressure and clients' requirements;
  • Strong communication, client servicing and problem solving skills;
  • Excellent inter-personal and communication skills and the ability to adapt these to work with both external and internal clients;
  • The ability to adhere to established procedures but also to think proactively and to communicatesuggested procedural changes.
  • Minimum of supervise & leadership

    • Our Ideal Candidate

  • Multifonds Accounting System
  • Fund Accounting Knowledge / Experiences
  • Banking/Finance/Audit
  • MS Office Tools
  • Investment Product