- Smooth running of HR operational processes throughout the Employee Life Cycle, from onboarding to exit
- Recruitment of junior and mid-level roles across the agency, with the support of our ATS (Applicant Tracking System)
- Expats and Benefits support and administration
- Supporting the administration of payroll and tax related matters, in liaison with our Outsource Payroll Vendor
- Supporting the administration of employee leave benefits through our online leave system, in liaison with our Outsource Leave Vendor
- Handling of Work Pass and related Passes process, in liaison with our Outsource Work Pass Vendor
- Administration of insurance matters, and supporting the HR Manager on the yearly insurance renewal process
- Preparing relevant reports such as employee data and headcount reports
- Upholding good data management practices by ensuring accurate and up-to-date employee records, and (under the guidance of the HR Manager) compliance with SOX, regulatory and policy standards
- Instinctively identifying areas to optimize and enhance in our HR operational policies/ procedures, in order to create better work efficiencies for the department, our people and the organization
- Handle HR Admin matters (e.g. verification of invoices from HR vendors, set-up of freelance resources in vendor system, etc)
- Bachelor's Degree or equivalent, with at least 2 years of HR Operations experience (or a minimum of 1 year of solid experience with a single employer)
- Ability to multi-task and manage high volume work projects in a fast-paced work environment, and to work with people of diverse ethnicities and cultural backgrounds
- Patient, with a genuine care for people and the willingness to help them
- Self-motivated problem solver with the ability to pivot and adapt to changes reasonably quickly, and work collaboratively as well as independently
- Good written and verbal English communication skills
- Proficient with Microsoft Office applications
- Possessing one or more of the following points would be advantageous for interested candidates:
- Previous work experience in a creative agency and/or in an international organization that is part of a global network of companies
- Good understanding of Malaysia employment laws and statutory requirements
- Knowledge of payroll administration, SOX compliance, work pass administration, and/or expat administration
HR Executive - Kuala Lumpur, Malaysia - Ogilvy
Description
We are seeking candidates who are looking to expand their HR experience. If you thrive working in a dynamic and fast-paced environment, are passionate about positively impacting the People Experience, and enjoy the thrill of overcoming a challenge, this may be the role for you. As the HR Executive, you will support the HR Manager, be responsible for recruitment of junior to mid-level roles, and helm day-to-day HR operations and implementation of various projects and initiatives.
What You'll Do
What You'll Need
How We'll Support You
Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We'll empower you with the tools you'll need to succeed. We'll give you the autonomy to seek out new paths and better ways of doing things. We'll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we'll provide opportunities for you to do work of which you'll be proud, with people you'll be proud to call your teammates.
At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression.
We believe in building powerful teams with purpose. This means hiring and nurturing talent across all races, ethnicities, religions, abilities, sexual orientation, and gender identities – and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality.
Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve. This is central to our mantra of Borderless Creativity.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.