- Management
- Receive and review invoices for accuracy, completeness, and appropriate approvals.
- Validate and post invoices into the accounting system accurately and in a timely manner.
- Investigate and resolve any discrepancies or issues with invoices, coordinating with internal departments or vendors as needed.
- Perform ad-hoc tasks whenever required
- Month–End Closing Perform month-end-closing activities related to 3rd Party Account Payable Perform account reconciliation, ensuring all payables are accurately recorded. Generate and distribute reports summarizing account payable status
- Vendor Management Respond to vendor inquiries regarding payment status or discrepancies Collaborate with purchasing and receiving departments to address vendor-related matters Evaluate vendor performance and provide feedback to relevant stakeholders
- KPI Control Report Develop and maintain key performance indicators (KPIs) related to accounts payable. Prepare weekly and monthly reports analyzing KPIs, such as invoice received on time, invoice turnaround time, AP Ageing, Debit Balance monitoring, GRIR monitoring, etc. Monitor KPIs regularly, analyzing trends, identifying areas of improvement, and potential cost-saving opportunities. Present KPI reports to the Team Leader and provides insights for decision-making. Collaborate with stakeholders to develop action plans for addressing any identified issues
- Monthly Stakeholder Meetings Actively participate in monthly stakeholder meetings related to accounts payable Present relevant reports, such as KPI and vendor performance to stakeholders Discuss any challenges, accomplishments, or upcoming initiatives with the stakeholders. Collaboration with stakeholders to address their concerns and provide recommendations for process enhancements.
- Documentation Document all the process changes and ensure all SOIs are reviewed and approved
- Communication Serve as the first point of contact for Purchase to Pay-Account Payable Team Support team leader on internal and external audits as necessary
- Education, Language, Skills & Qualifications
- Bachelor's Degree in Accounting, Finance or a similar field
- Minimum 2 years (s) of working experience in Finance or Accounting, and experience in handling Indonesia's entity would be an advantage
- Proficient in English, and business proficiency in 2nd language and also Mandarin/Japanese language
- Possess end to end Account Payable knowledge
- Experience in Shared Services Centre environments is preferred
- Knowledge about systems such as SAP, Microsoft Office, and web-based applications preferred
- Shared Services Experience
- Posses end to end Account Payable knowledge
- Technical accounting and analytical skills
- Experience in SAP, Web, Windows & Microsoft Office applications
- Ability to think logically as well as plan and manage work on an individual level
- Ability to, and the experience of, adapting your approach to meet the particular needs of the customer
- Communicating, confidently, comprehensively and persuasively, especially verbally and in writing, to customers and colleagues at all levels
- Team player, highly motivated and high in change management mindset
- Being objective, using evidence and knowledge to problem-solve
- Seeking out opportunities to maximize customer benefit
- Encouraging information sharing and cross-team working
- Influencing others effectively creating support for ideas and initiatives
- Responding to goals and dealing with challenges in a responsive and constructive way
- Striving to improve and maintain a high quality of service through all channels and opportunities
- Promoting a positive working environment, recognizing the importance of different skills, experience and disciplines
- Working effectively with others internally and externally, developing partnerships and collaborating to achieve goals
- Committed to working with numbers and providing analytical insights, and be adept at building productive working relationships with key stakeholders
Purchase to Pay Executive - Petaling Jaya, Malaysia - Barry Callebaut
Description
Purchase to Pay Executive
Location:Petaling Jaya, 10, MY, 47800
At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world's leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond
About the role
We are seeking an experience and detail-oriented Purchase to Pay Executive to join our APAC Share Service Finance team in Barry Callebaut which is based in 1Powerhouse, Bandar Utama. The Purchase to Pay Executive will be responsible for managing the invoice posting process, ensuring accurate and timely invoice submission, performing month-end-closing activities, and preparing KPI control reports. The ideal candidate should have a strong understanding of account payable procedures, good communication skills, ability to collaborate effectively with various stakeholders and a keen eye for detail.
Key responsibilities include
About You:
Essential Technical or Functional Experiences & Knowledge
Personality Traits