Assistant Seceretary - Petaling Jaya, Malaysia, Selangor - Treasure Technology Sdn Bhd

Description

• Manage executive calendars, including scheduling meetings, and appointments.
• Prepare and distribute correspondence, presentations, and reports on behalf of executives.
• Act as a gatekeeper for executives, screening and prioritizing incoming emails, phone calls, and other communications.
• Conduct research and compile data as requested by executives to support decision-making and strategic initiatives.
• Assist with the preparation and organization of meetings, including agenda creation, meeting minutes, and follow-up action items.
• Coordinate with internal departments and external stakeholders on behalf of executives to ensure smooth communication and collaboration.
• Manage expense reports and reimbursement requests for executives, ensuring accuracy and compliance with company policies.
• Handle confidential information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity.
• Provide ad hoc administrative support to the executive team and other departments as needed.
  
  

• Qualification: Bachelor's degree in Business Administration, Management, or related field preferred.
• Language Skill: English, Bahasa Malaysia, Mandarin (Proficiency in reading will be an added advantage).
• Preferably, candidates with experience of 3 years to 5 years.
• Proven experience as an Executive Assistant or similar role supporting senior executives in a fast-paced environment.
• Excellent organizational skills with the ability to multitask and prioritize workload effectively.
• Strong attention to detail and accuracy in all tasks, with a commitment to meeting deadlines.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Exceptional communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Discretion and confidentiality in handling sensitive information and matters.
• Proactive problem-solving skills and the ability to anticipate the needs of executives.
• Flexibility and adaptability to changing priorities and requirements.
• Ability to work with minimal supervision, with good communication and reporting skills.
• Team player and a meticulous individual with a strong sense of responsibility and initiative.
• Go-getter attitude, willingness to try new things.
  
  

• EPF & Socso
• Medical Leave
• Annual Leave
• Opportunities for promotion.
• Professional development.
• Performance bonus.
• Yearly bonus.