Personal Assistant to MD, Petaling Jaya - Malaysia - Persolkelly

Persolkelly Malaysia

4 days ago

Full time

Description

Position:Personal Assistant to MD (6 months contract, conversion to perm based on performance)

Salary: RM RM 6000 (negogitable) + Statutory Contributions + Insured Medical Coverage

Working hours:Monday - Friday, 9AM - 6PM

Responsibilties:

Provide a bridge for smooth communication between the GMD's office andinternal departments demonstrating leadership to maintain confidentiality,
trust and support with senior management staff.
Successfully complete deliverables with a hands-on approach, includingdrafting acknowledgement letters, personal correspondences, circular and
other task that facilitate the GMD's effective communication across theCompany.
Research, prioritize, and follow up on incoming issues, handles mattersexpeditiously, proactively, and follow-through on projects to successful
completion, often with deadline pressures.
Maintain an organized system for tracking, monitoring, and prioritizing tasks and projects. Activity requires extensive collaboration with multiple parties, and handling of sensitive and confidential information.
Collate and organize management reports from various departments with high accuracy and meeting timelines.
Improves quality results by studying, evaluating, and re-designing processes and implementing changes.
Making and managing travel arrangements, including transportation,accommodation, immigration and specific requirements of the countries/places travelled to for GMD.
Organizing and attending meetings and ensuring the GMD is well prepared for meetings.
Undertake special assignments, ad-hoc functions and related duties assigned by the management.

Job Requirements:

Must possess Associates or Bachelor's Degree in Office or BusinessManagement or closely related field (SPM/SPR required to have A+/A1 in English)
At least 3- 5years experience in a position with similar duties andresponsibilities
Excellent speaking, writing and overall communication skills a must.
Knowledge of the structure and content of the English language includingthe meaning and spelling of words, rules of composition, and grammar.
Knowledge of business and management principles involved in strategicplanning, resource allocation, human resources modelling, leadership
technique, production methods, and coordination of people and resources.
Must be flexible, highly organized and have a proven ability to juggle multiple competing tasks and demands. This will require collaborating with team members and working independently.
Deals effectively with a variety of personalities and situations tactfully andprofessionally.

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