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Subang Jaya

    Contract Administration Specialist - Petaling Jaya, Malaysia - Optimum Solutions (Singapore) Pte Ltd

    Optimum Solutions (Singapore) Pte Ltd
    Optimum Solutions (Singapore) Pte Ltd Petaling Jaya, Malaysia

    3 days ago

    Default job background
    Part time Technology / Internet
    Description

    About the Role:

    Support Performance Marketing and CRM with finance/procurement coordination and general admin duties, the split of these responsibilities will be as so:

    70% Finance and Procurement:

    • Raising Purchase Requisitions to secure budget for the Performance Marketing and CRM teams on a quarterly basis
    • Performing Goods Received Note (GRN) and liaising with Accounts Payable team to process payment to vendors
    • Monthly spend reconciliation and tracking against approved Purchase Order amounts
    • Invoice breakdown and categorisation of line items spends to the various business units
    • Liaising with vendors for media plans and insertion order signing
    • Working with procurement, finance planning and analysis as well as accounting team to align on department's spends, vendor selection and onboarding
    • Collaborating with external vendors to resolve invoicing issues
    20% Operating Standards:
    -

    • Manage and establish processes around vendor onboarding and finance operations workflow
    • Learn to use various user interfaces, providing access to additional users
    • Stay up to date with the finance and procurement processes, ensuring new practices are adopted and strictly followed
    10% General Admin:
    -

    • Schedule and coordinate office and team events
    • General administrative tasks and projects for the team
    SKILL:

    • Minimum of 2 years of administrative experience managing invoices and payables
    • Excellent organisational skills and time management skills
    • A work smarter, not harder mindset - scalable approaches to recurring challenges
    • Proactive with high attention to detail
    • Ability to adapt and work in a challenging and dynamic environment
    • Ability to multi-task and execute with speed
    • Advanced Google Suite skills and highly computer literate
    • Experience working on invoicing systems such as Oracle Fusion
    • Strong team player and interpersonal skills
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