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    Procurement Trainee - Kuala Lumpur, Malaysia - Wilhelmsen group

    Wilhelmsen group
    Wilhelmsen group Kuala Lumpur, Malaysia

    Found in: Talent MY C2 - 7 hours ago

    Default job background
    Full time
    Description

    Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

    Main Responsibility

    · Manage and process all vessels subscriptions ensuring that:

  • Every subscription is linked to a purchase order.
  • Purchase orders are correctly created and account coded.
  • Invoices are matched to correct purchase orders and financial period.
  • Missing invoices to be identified and followed up with suppliers.
  • Raise separate purchase orders for any exceptional cost and set for vessel managers' approval.

    • · Manage Corporate Procurement spend as follows:

  • Purchase orders are raised in accordance with procedures and/or work with stakeholders on the creation of Purchase orders
  • Goods receipt transactions are recorded
  • Invoices are matched to purchase orders
  • Report non-conformances

    • · Manage Vessel and Corporate invoices as follows:

  • Ensure all incoming invoices via electronic mailbox are scanned and essential details are captured correctly prior registration in Eyeshare.
  • Ensure all invoices received are registered into Eyeshare within agreed timeframe from date of receipt – 2 working days
  • Ensure all invoices are registered with the correct vendor, amount & currency.
  • Ensure bank details stated on the invoices are checked/verified against bank details registered in system before invoice is registered.
  • Liaise with other management centres, Procurement officers, WVA Treasury, Corporate Accounts and vendors with regards to invoice receive from suppliers. Statement of accounts and payment queries Vendor Bank Details
  • Other duties as assigned

    • Accountabilities

  • The position will be measured against timely creation of Subscription Purchase Order
  • The position will be measured against timely registration of invoices received as per agreed guideline and working procedure.
  • The position will be measured on accuracy of the invoices registered in system.
  • The position will be measured on achievement of Invoice Turnaround time against KPI set
  • The position will be measured on the response time on attending internal and external queries

    • Qualifications

    · Mandatory requirements

  • Diploma/Degree in commerce, business administration, accounting and/or finance.
  • Fair command of English.

    • · Additional preferences

  • Customer focused and excellent command of English.
  • Good organizational skills.
  • Analytical Skills
  • High Level of Drive & Determination
  • Solution first approach
  • Strong interpersonal skills - ability to get along with diverse personalities and cultures.
  • Flexible, out-of-the box thinker who is comfortable working under pressure.
  • Pro-active attitude with strong sense of ownership

    • · Process Involvement

    All business systems used within Procurement, including BASSnet, EyeShare, SAP, Simdojo, MS Excel and Word

    #WSM
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