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    general affairs - Malaysia, Kuala Lumpur - GatedTalent - Connecting Top Executive Search Firms And Executives

    GatedTalent - Connecting Top Executive Search Firms And Executives
    GatedTalent - Connecting Top Executive Search Firms And Executives Malaysia, Kuala Lumpur

    1 week ago

    Default job background
    Full time
    Description
    An organisation is searching for someone within General Affairs, please see some of their job details below.

    Job Description:

    • Provide leadership and guidance to the General Affairs team, including training, performance evaluation, and goal setting.
    • Develop and implement policies, procedures, and initiatives to improve overall administrative efficiency.
    • Manage office facilities, including space planning, maintenance, and security to ensure a safe and conducive work environment.
    • Ensure a safe, clean, and efficient working environment for employees and work closely with the safety committee.
    • Supervise administrative staff responsible for tasks such as document management, data entry, and office supply procurement.
    • Coordinate with external vendors for office supplies, equipment, and maintenance services, negotiating contracts and ensuring cost-effectiveness.
    • Oversee security measures, including access control, surveillance systems, and emergency response plans.
    • Manage company vehicles, including maintenance, fuel, and driver scheduling if applicable.
    • Implement efficient document filing and retention policies to ensure organized and secure records.
    • Ensure compliance with relevant laws and regulations, including labor, environmental, and safety regulations.
    • Develop, manage, and monitor the budget for General Affairs, controlling expenses and optimizing cost-effective solutions and maintain records related to General Affairs activities and prepare reports for executive management.

    Job Requirements

    • Diploma/Degree in Business Administration, Management, or related field.
    • Minimum of 5 years of experience in general affairs, office administration, or similar roles, with 2 years in a supervisory or managerial position.
    • Strong leadership and team management skills, with the ability to motivate and develop team members.
    • Excellent communication and interpersonal abilities, with a customer-oriented approach.
    • Proficiency in MS Office suite (Word, Excel, PowerPoint) and familiarity with office management software.
    • Ability to multitask, prioritize tasks effectively, and work under pressure.
    • Sound decision-making and problem-solving skills, with attention to detail.
    • Computer literate (Microsoft Office)
    • Knowledge of relevant laws, regulations, and best practices related to general affairs.

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