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Kuala Terengganu

    Administrative Manager - Malaysia, Bandar - Coca-Cola Beverages Singapore, Malaysia & Brunei

    Coca-Cola Beverages Singapore, Malaysia & Brunei
    Coca-Cola Beverages Singapore, Malaysia & Brunei Malaysia, Bandar

    Found in: Foundit MY A2 - 2 days ago

    Default job background
    Full time
    Description

    Facilities & HR Administration Lead - SIMA

    Job Summary

    Responsible to lead and manage the facilities and administration for Singapore & Malaysia. Lead the team effectively to provide timely and cost-effective service to the internal stakeholders/teams. Ensure consistent service level and quality across all locations under the Facilities & HR Administration responsibilities.

    Key Duties/Responsibilities

    Facility Management

    • Centrally manages all the facilities and administration services needs for Malaysia & Singapore
    • Manage cleaning services, Landscaping and compound cleaning , Surau and cafeteria operation to ensure Good Manufacturing Practice Monthly average score.
    • Ensuring that the turnaround time on all reported cases are dealth with within 48 hours and resolved Within 5 working days.
    • Total of cases reported vs self self discovery – Guiding and ensuring that the Facilility Executive responsible for facilities matters are responsive and able to handle issues arising.
    • Ensuring that costing i.e actual vs budget is well managed and monitored thoroughly.
    • Audit & Compliance: Working closely with the Facility Exec/Admin Exec in ensuring that any gaps on compliance issues are closed.
    • Cascade basic standards of employee facilities such as workstations, canteens, meeting rooms, etc.
    • Facilitate the establishment of various office facilities repairs and builds and assist in monitoring the cost/expenses related to these items.
    • Control all facilities contracts with suppliers.
    • Ensure that all projects are implemented within the authorized budget.

    Administrative Management

    • Building good relationship with government officials and ensuring compliance by the company
    • Manage on Expatriate Management. To work on visa, work permit pass application as per the requirement of Immigration Malaysia & Embassy authority. This is included PVP, EP & DP applications.
    • To work with our counterpart with the supporting agency and supporting the mobility team on the tenancy agreement.
    • Contract Workers Management.
    • Company Licenses. Be the person incharge to renew the company licenses
    • Covid Management (Tabulate monthly & weekly report for covid cases & vaccination percentage, incharge of costing incurred for the swab test arrangement)
    • Uniforms Management
    • Employee Engagements/Group Meetings/Annual Dinner/Family Day
    • Part of the committee members for the employee engagement &supporting internal stakeholder on organizing events.
    • Keep track on the administrative costing & provide analysis
    • Front Desk, Dispatch & Courier Service Management
    • Provide further guidance on dispatch & courier service management. Ensuring the dispatch & courier services runs smoothly.
    • Ambassador/ Festive/ Office Consumptions/ Clearance Drinks
    • Manage ambassador drinks/festive/office consumptions/ festive drinks allocation as per budget approved.

    People Management

    • People Management - Ensuring that every team member is clear of their day to day functions and guiding them to achieve their KPIs
    • People Development – Providing clear career development path and guiding each team member to reach the pre- agreed path

    Qualification/Requirement

    • Experienced in Facililities & Vendor Management and HR Administration in a corporate environment.
    • Must be proficient in MS Office (especially MS excel)
    • Ability to effectively prioritize & organize work and meticulous
    • Good communication skills
    • Minimum 5 years in facilities and administration role.
    • University/bachelor's degree in administration or equivalent.
    • Work Location : Bandar Enstek (Negeri Sembilan)

    With regret only shortlisted candidate will be notified.

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