Strategic Buyer - Malaysia, Kuala Lumpur - The Sanad Group

Description

Note : Job location : Abu Dhabi Emirate, United Arab Emirates

. JOB PURPOSE/SUMMARY:

The Senior Buyer plays a critical role in the procurement process by working collaboratively with staff across departments to understand high-value demands and make informed purchase decisions. The Senior Buyer is responsible for sourcing, negotiating with suppliers, processing purchase orders, and ensuring the timely delivery of goods and services. This role also involves vendor performance management to ensure the requirements of the demands are met.

3. KEY RESPONSIBILITIES AND ACCOUNTABILITIES

· Understand the needs of requestors and determine appropriate sourcing strategies. For direct materials, ensure compliance with quality requirements defined in the engine manuals and through vendor selection. Optimize profit margins for third-party customer projects by sourcing surplus or SUM material from the market. For indirect materials or services exceeding 500kaed, run Request for Proposals (RFPs) and optimize value based on the Purchasing Policy and Standard Process Manual. Analyze market trends to make informed buying decisions. (30% of time)

· Process purchase requisitions (including back orders, dispositions, or PRs) and raise purchase orders. Track the progress of purchase orders, including necessary approvals, to ensure timely placement of orders, manufacturing (if applicable), and delivery to shipping agents. Arrange transportation and track shipments until receipt.

· Attend meetings and provide regular updates to management and requestors regarding the status of requisitions and orders.

· Build and maintain strong relationships with suppliers. Negotiate with suppliers to obtain the best pricing and terms for goods and services. (10% of time)

· Assess the quality of stock received and promptly escalate any discrepancies to suppliers and management.

· Research potential vendors, gather relevant information, and process vendor documentation in the appropriate systems. Ensure timely quality approval and maintain documentation to monitor vendor performance and quality.

· Perform any other duties as required.

9. QUALIFICATIONS, EXPERIENCE AND COMPETENCIES

Minimum Qualifications:

(Education/Certification/

Licensure/Professional Membership)

· Bachelor's degree in Engineering, Supply Chain Management (SCM), or equivalent.

· Vocational/technical course diploma in SCM or equivalent, provided the job holder has also earned at least 5 years of experience in SCM and/or a related field.

Minimum Experience:

· 3 to 5 years of experience in strategic or operational purchasing, preferably in the aviation industry.

Job Specific Competencies:

1. Effective Communication: Demonstrates strong communication skills in English, both verbal and written, to convey information clearly and effectively to stakeholders, suppliers, and internal teams. Clearly articulates ideas, instructions, and expectations. Listens actively and responds attentively to others' input. Adapts communication style to the needs of different audiences. Uses appropriate tone and language for effective communication. Communicates with clarity, conciseness, and professionalism.

2. Negotiation and Influence: Exhibits strong negotiation skills to achieve favorable terms, pricing, and conditions with suppliers. Uses persuasive techniques to influence outcomes and drive value for the organization. Prepares thoroughly for negotiations, considering market trends and supplier capabilities. Identifies and leverages negotiation strategies and tactics effectively. Builds and maintains positive relationships with suppliers based on trust and mutual respect. Advocates for the organization's interests while seeking mutually beneficial agreements. Uses persuasive communication to influence stakeholders and gain their support.

3. Business Savvy: Demonstrates a keen understanding of business principles, industry dynamics, and market trends. Applies this knowledge to make informed decisions that align with the organization's strategic objectives. Stays informed about industry trends, market conditions, and emerging best practices. Understands the organization's goals, strategies, and competitive landscape. Applies analytical thinking to assess risks, opportunities, and potential impacts on procurement decisions. Considers financial implications and cost-saving opportunities in procurement processes. Proactively identifies ways to drive efficiency, value, and continuous improvement.

4. Accurate Data Entry and Analysis: Possesses strong data entry skills with a focus on accuracy and attention to detail. Effectively collects, enters, and analyzes data to support informed decision-making and reporting. Ensures data integrity by entering information accurately and reviewing for errors. Analyzes and validates data to identify patterns, trends, and insights. Pays close attention to detail when reviewing contracts, purchase orders, and other procurement documents. Follows established data entry processes and protocols to maintain consistency and reliability. Utilizes data analysis techniques and tools, such as Excel, to extract meaningful information and generate reports.

5. Proficiency in Microsoft Office: Possesses excellent knowledge and proficiency in using Microsoft Office applications, including Word, Excel, and PowerPoint. Utilizes these tools effectively for various procurement-related tasks. Creates and formats professional documents, such as purchase orders, reports, and presentations, using Word. Utilizes advanced features and functions in Excel to analyze data, create formulas, and generate meaningful insights. Creates visually appealing and engaging presentations in PowerPoint to communicate procurement information. Keeps up-to-date with the latest features and functionalities of Microsoft Office applications.

6. Working Knowledge of Oracle cMRO (or relevant procurement systems): Demonstrates proficiency in working with Oracle cMRO or similar procurement systems. Effectively utilizes these systems to manage procurement processes, track orders, and maintain vendor information. Navigates and utilizes the functionalities of Oracle cMRO or relevant procurement systems effectively. Enters data accurately and efficiently, ensuring data integrity and consistency. Utilizes system features to track and manage purchase orders, monitor vendor performance, and generate reports. Collaborates with IT or system administrators to troubleshoot and resolve procurement system-related issues. Proactively identifies opportunities to optimize procurement processes using the system's capabilities.

7. Compliance Orientation: Commitment to ensuring strict adherence to regulatory requirements, industry standards, and company policies. This competency ensures the Senior Buyer operates within the established guidelines and ensures compliance in all aspects of their work.

8. Safety Awareness: The commitment to adhering to safety guidelines and protocols to ensure a safe working environment. This competency ensures that the Senior Buyer is aware of and follows safety procedures, minimizing the risk of accidents or injuries within the workplace.