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Kuala Lumpur

    Workplace Executive - Malaysia, Kuala Lumpur - JLL

    JLL
    JLL Malaysia, Kuala Lumpur

    Found in: Foundit MY A2 - 2 days ago

    JLL background
    Full time Real Estate
    Description
    Responsibilities

    Client/Stakeholder Management

    – Provide superior customer service to meet on-site client's expectations in an orderly and timely manner

    Procurement

    – Assist in procurement of vendors and services on a regular basis
    • Vendor registration, contracts management etc
    • Work closely with Regional Procurement

    – Ensure compliance to client and JLL procurement policies

    Vendor Management

    – Assist in the management of all contractors to site, to ensure they perform to the required standards (including inspection of vendors' works)

    – Actively participate in vendor contract reviews, renewals and/or transitions

    Finance Management

    – Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner

    – Ensure prompt and accurate management of purchase orders in the appropriate systems including documentation of service/goods receipt and payment status
    • Work closely with Regional Finance

    Health & Safety Management

    – Conduct regular audits to ensure safety procedures on site are in place and working

    – Actively assist the client in carrying out safety procedures when needed

    Site Operations Management

    – Assist in the implementation of Industry Best Practice operations

    – Seek ways to constantly reduce costs and improve standards

    – Maintain premises in neat and good working condition at all times

    – Manage soft services vendors to ensure periodic maintenance schedules are in place, collaboratively work for continuous improvement, and to follow up on any items for resolution

    Risk Management

    – Assist in the implementation and management of Site Risk Review relating to Finance & Procurement

    – Support the implementation and monitoring of disaster recovering and business continuity plans

    – Follow established escalation procedures and incident reporting procedures

    – Adhere to Jones Lang LaSalle's business conduct by ensuring compliance with the firm's guidelines, procedures, and strategies

    Asset Management

    – Efficiently track and update FM asset inventories; assist in the storing, disposal, and/or retrieval of FM assets

    Occupancy Planning

    – Conduct regular headcount and space occupancy updates and to provide such report to key stakeholders

    Minor Projects

    – Actively engage with key stakeholders and vendors to provide Finance, Procurement and Admin support for minor projects

    Achieve Key Performance Indicators and Service Level Agreement targets

    Other Activities

    CX activities – plan and support the countries plan

    Communications – support the countries with their Comms layout and content
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