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    Administrative Assistant - Malaysia, Selangor - XOR ADVISORY SDN BHD

    XOR ADVISORY SDN BHD
    XOR ADVISORY SDN BHD Malaysia, Selangor

    Found in: Foundit MY A2 - 2 hours ago

    Default job background
    Full time
    Description
    Job Responsibility

    • Calendar Management: Schedule and coordinate appointments, meetings, and events for the executive. Manage and update the executive's calendar to ensure efficient use of time.
    • Communication: Handle phone calls, emails, and other forms of communication on behalf of the executive. Draft and proofread correspondence, reports, and documents.
    • Travel Arrangements: Coordinate travel plans, including booking flights, accommodations, and transportation. Prepare travel itineraries and ensure all necessary arrangements are in place.
    • Office Organization: Maintain an organized and efficient office environment. Manage filing systems, both physical and digital, to ensure easy retrieval of documents.
    • Meeting Support: Arrange and prepare materials for meetings, conferences, and presentations. Record and distribute meeting minutes as necessary.
    • Task Prioritization: Prioritize and manage tasks to ensure deadlines are met. Assist in project management and follow-up on action items.
    • Data Entry and Record Keeping: Enter and update data in databases and spreadsheets. Maintain accurate and up-to-date records.
    • Confidentiality: Handle sensitive information with discretion and maintain confidentiality.
    • Problem Solving: Anticipate and address administrative issues, finding solutions to problems as they arise.
    • Team Collaboration: Collaborate with other administrative staff and team members to ensure seamless operations. Provide support to colleagues when necessary.
    • Work Follow-up: Assist in following up on work progress and deadlines
    • Ad Hoc Tasks: Handle other ad hoc tasks and responsibilities as assigned

    Job Requirements

    • Possesses a minimum SPM required; additional qualifications in office administration or related fields preferred.
    • 1-2 years of relevant work experience.
    • Familiarity with office management software (e.g., Microsoft Words, Excel and PowerPoint).
    • Ability to speak, read, and write in both Malay and English.
    • Strong organizational and multitasking abilities.
    • Ability to handle confidential information with sensitivity.
    • Proactive and able to work independently.
    • Tech-Savvy: Proficiency in using office equipment and technology.
    • Team Collaboration: Work effectively as part of a team while also being capable of independent work
    • Training will be provided
    • Preferably able to join immediately or short notice

    Job Benifits

    • Bonus
    • Company Trip
    • Pay raise
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