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Kuala Lumpur

    Associate, Trustee Services - Hong Kong, Kuala Lumpur, Malaysia - TMF Group

    TMF Group
    TMF Group Hong Kong, Kuala Lumpur, Malaysia

    2 days ago

    TMF Group background
    Full time Accounting / Finance
    Description
    Job purposeAssist the Trust team in providing a high-quality administrative service to a diverse portfolio of client structures with timeliness and efficiency.Key responsibilities:Operation
    • Understanding and contribute to achieve team responsibilities and goals.
    • Carrying out day-to-day transactions for trust clients which established in multiple jurisdictions ensuring adherence to procedure and workflow. The tasks are including but not limited to:
      • Monitor the group mailbox for incoming task and consider if supporting documents require to be prepared for those transaction that RDC has been copied-in in email by File Manager / Administrator.
      • Assist in getting all documentation of the files in order, including preparation of documents that were not found or not prepared earlier.
      • Prepare Trustee / Director resolutions/minutes, Deed and Agreement as and when required.
      • Assist in the monitoring of cash/bank accounts/assets movements of the Trust where required including preparation of asset summary.
      • Compile bank statements/advices and upload into Shareportal.
      • Assist in completing any Bank Forms (CRS and FATCA matters) related to the Trust and/or Underlying Companies' accounts.
      • Prepare and arrange statutory filings and liaise with Registered Agent.
      • Assist in annual compliance review.
      • Any other incoming task received.
    • All emails must be stored in Viewpoint promptly according to standard data convention and arranging all client files into safe custody.
    • Updating client database in accordance with standard data convention assist with maintaining data integrity.
    • Assist in periodic review of files ensuring due diligence documentation are in order, all transactions properly supported by documentation and compliance.
    • Assist in ensuring trust accounts and/or bookkeeping are up to date coordinating with client accounts department to clear any outstanding accounts issues on a timely basis including preparation of adoption documents.
    • Liaising and / or coordinating with external / internal service providers (e.g. Auditor, Treasury Operations, Client Accounting) in relation to trust activity.
    • Liaising with colleagues from other offices in relation to trust activity.
    • Apply and promote ViewPoint or SSRS or system recommended tools to ensure efficient work procedure.
    • Ensure you continuously update yourself and are familiar with the relevant documentation / template of the Team.
    • Work with and contribute to Company / Group / Improvement Team initiatives to improve productivity of the department.
    • To perform any other functions as the management may see fit.
    Client/Business Partner servicing responsibilities
    • To render sound advice to File Manager / Administrator in particularly, matters related to in-house compliance, or any concern which require their attention and action.
    Ad-hoc Service
    • To work with the team on the ad-hoc project in order to meet the deadline given with advice from Supervisor.
    Job specific requirements:
    • Possess at least a Professional Certificate (STEP /ICSA) or a Degree holder (with knowledge of trust/company secretarial/offshore companies preferred).
    • Minimum 1-2 years of related working experience in office administration and operation (practical trust administration experience in professional or reputable financial companies preferred).
    • Those with experience working in a banking environment especially in backend processing are highly encouraged to apply.
    • Potentials candidates with relevant exposure in legal practice are also encourage to apply.
    • Good in both written and spoken English.
    • Proficiency in MS applications including Chinese word-processing (optional).
    • Ability to communicate in Cantonese or read in Chinese (optional).
    Job specific competenciesSoft skills:
    • Fast learner
    • Good interpersonal skills
    • Prompt delivery of tasks assigned
    • Problem solving
    Technical Skills:
    • Good communication skills both writing and verbal
    • Good time management skills
    • Meticulous, multi-task and work independently in a fast-paced working environment.
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