Personal Assistant - Kuala Lumpur, Malaysia - IFloss Dental

IFloss Dental Kuala Lumpur, Malaysia

Found in: Betterteam US S2 T2 - 4 weeks ago

Full time

Description

Directly Support the CEO:

Manage the CEO's complex calendar, and to-do list, scheduling appointments, meetings, travel, and events.
Prioritize and coordinate incoming communications (emails, calls, correspondence).
Draft and edit letters, presentations, reports, and other documents as needed.
Manage and maintain confidential files and documents.
Conduct research and gather information to support the Director's decision-making.
Proactively identify and address potential issues or challenges.

Administrative Tasks:

Organize meetings and events, including preparing agendas, booking rooms, and coordinating.
Handle expense reports and invoices.
Manage office supplies and equipment.
Maintain filing systems and records.
Coordinate with other departments and staff as needed.

Project & Meeting Management:

Assist with project coordination and tracking, ensuring deadlines are met.
Prepare and distribute project reports and updates.

General Support:

Act as a liaison between the Director and internal/external stakeholders.
Greet visitors/patients and handle inquiries.
Anticipate and fulfill the Director's needs and preferences.
Keep track of bills/invoices

Employee relations:

Ensure understanding and implementation of the HR policies guidelines
Managing disciplinary issues and grievances
Supporting business leaders in managing their teams
Induction and onboarding
Develop content for the HR induction in line with the company guidelines
Help filter and interview candidate
Deliver regular HR induction sessions
Ensure and monitor that Business, Technical, and Customer experience inductions are taking place
Supporting business leaders in onboarding new joiners

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