- Establish and maintain efficient administrative practices for the site.
- Organize and maintain an easily retrievable archive of documentation and information.
- Screen calls and record visitors' movements with proper documentation.
- Coordinate meeting room bookings and support customer workshops.
- Perform general tasks like answering calls, handling mail, and greeting visitors.
- Maintain a tidy and presentable reception area.
- Coordinate office activities and cultural festivities.
- Manage office inventory, including stationery and pantry supplies.
- Identify purchasing needs and handle day-to-day procurement requests.
- Create purchase requisitions and ensure accurate goods delivery.
- Track inventory and restock items as needed.
- Verify invoice accuracy and coordinate with the accounts department for payment.
- Coordinate work tasks and supplies with office suppliers.
- Collaborate with vendors on order cancellations and invoice discrepancies.
- Maintain good relationships with the International Procurement Services Team, vendors, and suppliers.
- Consult with users and make purchasing recommendations.
- Consult with the International Procurement Services Team for vendor recommendations.
- Verify budget availability for purchases.
- Diploma/Certificate in Business, Secretarial or LCCI PSC Certificate or any equivalent with strong customer-oriented background.
- Min 5 years related working experience in MNC.
- Experience working in automotive industry and customer relationship management.
- Working experience serving middle to high level management and large team.
- Strong command of English is required to communicate with regional countries in Asia Pacific and MB Global GSP colleagues.
- Excellent MS office skills (especially Excel, PowerPoint, Word).
- Digital and IT savvy.
- Excellent organizational and time management skills.
- Strong attention to detail.
- Effective communication and interpersonal abilities.
- Discretion in handling confidential information.
- Strong problem-solving skills.
- Ability to multitask and prioritize effectively.
- Collaborative and independent work approach.
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Executive, Office Administration - Puchong, Malaysia - Mercedes-Benz Malaysia Sdn. Bhd.
Description
Job Description:
The Mercedes-Benz Group AG (former Daimler AG) is one of the world's most successful automotive companies. With Mercedes-Benz AG, we are one of the leading global suppliers of premium and luxury cars and vans. Global Service & Parts (GSP) is responsible for the worldwide Service & Parts business of the Mercedes-Benz Group.
The newly established entity, Mercedes-Benz Parts Logistics Asia Pacific, will be part of the global Mercedes-Benz Group After-Sales supply chain network, covering the regional distribution hub, regional Asia Pacific functions and the center of competence supply chain steering Asia Pacific. The future Regional Logistics Centre is currently under construction and will start operations in 3. The future Regional Logistics Centre (RLC) in Senai (Johor Bahru) will be a key facility in the global GSP Parts Logistics Network and will serve as a distribution site for spare parts to countries in the Asia Pacific region. It will take care of the importation, the storage as well as the regional management of spare part and accessories distribution.
This vibrant passionate international team is eager to offer an outstanding service to our customers therefore; we hope you will be as passionate about our products as much as we are. If you bring a flexible mindset, willingness to learn, communicate and coordinate activities in an agile collaborative environment, you are the person we are looking for.
Your tasks & responsibilities:
Job Requirements:
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