Administrative Executive - Petaling Jaya, Malaysia, Selangor - Ecopia Sdn Bhd

Ecopia Sdn Bhd Petaling Jaya, Malaysia, Selangor

6 days ago

Full time

Description

Job Responsibility

To organize, coordinate and liaise with relevant authorities for obtaining licenses, permits and approvals. Meeting all business related licenses renewal deadlines.
To perform administrative work involving staff claims, payments to crews and freelance workers, credit card expenses checks and reconciliation, assignment of emails and and IT related passwords and access and operations of in house company operations software platforms and day to day office administrative and upkeep activities.
To control and monitor the expiry date of company insurance, road tax and vehicle insurance.
To liaise with Company Secretary to ensure compliance with all matters relating to company statutory requirements.
Manage all office administration duties such as pantry, photocopy machines, emails, cleaners and more.
Managing the drivers daily transport arrangements and petty cash.
Manage all internal events conducted in the office such as F&B arrangements during the events.
To manage and organize the Director's schedule, appointments and travel arrangements, arranging required meetings and assist in other tasks requested by the MD.
Handle sensitive and confidential information with discretion and professionalism.
Anticipate the needs of the director and proactively address them.

Job Requirements

Candidates must possess at diploma in business administration or equivalent.
Minimum 5 years in administration and service environment or related.
Previous experience in admin and PA role or similar is very advantageous.
Strong written and verbal communication skills (English and Bahasa Malaysia)
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong planning and organization skills to prioritize work to meet objectives.
Strong communication and collaboration skills, with a demonstrated ability to work in a team environment and with a diverse group of internal and external customers / suppliers.
Strong problem solving and analytical skills.
Excellent organizational and time-management skills.
Able to join as soon as possible.

Job Benifits

Direct Access: Gain direct access to the Managing Director, allowing for quicker decision-making and streamlined communication channels.
Diverse Skill Development: Acquire a wide range of skills in administration, coordination, and executive support, enhancing versatility and employability.
Strategic Insight: Gain invaluable exposure to high-level meetings and strategic discussions, providing insights into corporate operations and decision-making processes.
Networking Opportunities: Forge strong connections with top-level executives, industry professionals, and stakeholders, fostering career growth and professional development.
Leadership Exposure: Develop leadership qualities by assisting the Managing Director in decision-making, project management, and team coordination, preparing for future managerial roles.

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