Jobs
>
Kuala Lumpur

    Payroll Executive - Kuala Lumpur, Malaysia - Wilhelmsen group

    Wilhelmsen group
    Wilhelmsen group Kuala Lumpur, Malaysia

    Found in: Talent MY C2 - 11 hours ago

    Default job background
    Full time
    Description

    Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

    Wilhelmsen Ship Management is one of the world's largest third-party ship managers originated from Oslo, Norway with over 20,000 employees including our seafarers with a portfolio of more than 450 vessels and counting. Our employees are working with a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail.

    We are currently looking for a Payroll Executive to join our team. We offer a culture and vibrant work environment of strong leadership, collaborative, career development, work-life balance and a job that is both challenging and stimulating. All team members are empowered with the freedom to influence each other as long it complies with our Company's values and vision.

    This position will be located at Kuala Lumpur Sentral (Menara 1 Sentral) and it is easy to get to by public transportation as it is located at the heart of Kuala Lumpur. Our organization thrives by using modern tools and is eager to utilize the business opportunities that comes with new digital tools and skills.

    Interrelations
    Reporting to Team Lead of Global Payroll Team and working closely with members of group, Vessel Accounting Group, Treasury Group and Shipping Group.

    Also, having liaison with Manning Agents, Crewing Coordination Centre (CCC), Technical Manager and Masters of vessels under management.

    Formal authorities

  • Communicate with (copy to Vessel Assistant Accountant/Vessel Accountant).
  • Master – query on crew movement and Allotment
  • Manning Agents – query on crew contracts, Allotment and crew movement
  • Crewing Coordination Centre (CCC) – query on crew issues
  • Vessel Accounting group – accounting matters

    • Payroll processing in CMS

  • To close vessel payroll on monthly basis within the stipulated time line.
  • To liaise and coordinate with various stake holders for timely payroll closure (approval, updating crew movement, supporting submission etc.)
  • To ensure Treasury receives the crew allotment payment (Payment draft) stipulated time line.
  • Validate Bank account, unapproved and re-approved Allotment/MPO upon received email from Treasury and create payment draft.
  • To ensure Vessel Accounting Group receives the CMS output within the due date to facilitate closing of financial reporting.

    • Main responsibilities

    Processing payroll via Compass, ensure to completes the following tasks as per stipulated time line:

  • Generate xls Importer and email to vessel master for sign-off crew (automated process for month-end payroll).
  • Inform all Crew Operators / Manning Offices / Vessel Masters of the cut-off time for crew movement update and claims approval in COMPAS.
  • Check data uploaded by xls Importer in COMPAS (wage variable, other earning and deduction and Master cash flow).
  • Update relevant Other Earnings/Deductions: Minimal Wage Adjustment, Rejoining Bonus, Loyalty Bonus.
  • Approve claims, other earnings and deductions, time bound elements.
  • Check Payroll completeness via Payroll Overview – Ensure wage variables, claims & other earnings & deductions are approved.
  • To ensure Other Deduction: EPF contribution for Malaysian Crew in Malaysian Flag vessels updated in COMPAS.
  • Enter Other Deduction: Tax deduction (when applicable).
  • Approve Allotment : To ensure the figures are tally with D14/D14a form which received from Master and check to ensure that the allotment figure is less than wage balance.
  • Close & endorse Payroll - export/generate financial entries posting & attach supporting documents (ie : Payroll Summary (Single Line Report) to attach to in SAP, Master cash flow, vessel purchasing documents).
  • Create Payment Draft for non-Filipino crew.
  • Create Payment Draft for Filipino crew.
  • Check in COMPAS and ensure that no left-out allotment in payment due.
  • Generate Payslip and send to crew & vessel email address as per Masters requirement.
  • Send copy of Payroll Summary Report for Vessel Master.
  • Checking Allotment payment with D14/ D14a (Allotment advice) to ensure payment made to crews.
  • Preparation of hardcopy/softcopy documents to Vessel Accounting Group on monthly basis.
  • Making journal entries and necessary reconciliation including follow-ups with regards to Payroll related entries (Agency Fee, Union Dues, Training Levy and Provident Fund) and Booking of provision consumption.

    • Processing payroll via Portage bill (manually):

  • Verifying portage bill received from vessel on monthly basis.
  • Verify earnings and deductions against joining letter (SEA)
  • Verify opening balances of onboard cash account, provision and bond stores.
  • Verify all purchases made with cash onboard are supported by original receipt.
  • Verify all expenses are supported by proper documents.
  • Verify number of hours worked as OT.
  • Using Portage Bill template to calculate the following and post entries to accounting system (SAP): Agency Fee, Union Dues, Training Levy, Provident Fund.
  • Post portage bill entries in the accounting system (SAP).
  • Text used during posting are as per agreed with Manning (for e.g. name of crew, rank etc).
  • Ensure all expenses are approved by relevant Crewing Manager, Vessel Manager and Fleet Manager (where appropriate).
  • Checking Allotment payment with D14/ D14a (Allotment advice) to ensure payment made to crews.
  • 12) Reconcile vessel's Balance sheet items on monthly with regards to payroll related entries: Crew Balance of Wages, Cash to Master, Captain Cash Account.
  • Preparation of hardcopy/softcopy documents to Vessel Accounting Group on monthly basis
  • Timely submission of the above-mentioned items to Vessel Accounting group.: Update the above-mentioned items in the monthly financial checklist and liaise with and respond to queries from manning agents/ Master/Technical Manager and Vessel Accounting Group with regards to payroll related within 1 working day.
  • Archiving the CMS KUL Support mailbox for each individual fleet within the 15th of the next month
  • Other ad-hoc tasks.

    • Accountabilities
    The position will be measured against accurate and timely submission of the following:

  • Crew wages payment to treasury (Payment draft).
  • Posting of payroll data and other journal entries pertaining to payroll in SAP for Vessel Accounting Group.
  • Posting of payment data in SAP for Vessel Accounting Group.
  • Submission of payroll summary report to Vessel Accounting Group and Vessel Master.
  • Timely response to the queries received from Master/Manning agent/ Treasury/ CCC.

    • Qualifications
    Mandatory requirements

  • Diploma in Accounting, Finance, Banking and/or Commerce
  • Minimum 1 year working experience in a related field

    • Additional preferences

  • Proficient in MS office applications especially MS Excel
  • Good command of English

    • Process Involvement

  • CMS
  • Portage Bill

    • Competency Requirement

  • Good in meeting deadlines
  • Customer Focus
  • Problem Solving & Decision Making
  • Team Commitment
  • Creativity & Innovation
  • Professionalism
  • Details oriented

    • Sounds interesting? You can apply online today through our career portal by creating a "Candidate Home" account and attach your latest Resume.

    Application Deadline: 02 Mar 2024

    Follow us on social media

    #LI-POST

    #WSM
  • Hexagon Asset Lifecycle Intelligence

    Executive Payroll Analyst

    Found in: Foundit MY A2 - 4 days ago

    Hexagon Asset Lifecycle Intelligence Malaysia, Kuala Lumpur Full time

    Responsibilities/Main Activities · Hexagon's Asset Lifecycle Intelligence division is seeking to hire an Executive Payroll Analyst based in Kuala Lumpur, Malaysia , you will be expected to handle Finance matters including liaising with internal and external parties, support the ...

  • Konsortium Transnasional Berhad

    HR Executive, Payroll

    Found in: Talent MY C2 - 11 hours ago

    Konsortium Transnasional Berhad Kuala Lumpur, Malaysia

    HR Executive, Payroll & Records Administration · Job Requirements: Candidate must possess at least Degree/Diploma Business Administration or any field · Fresh graduated encourage to apply · Good interpersonal and communications skills · Able to work within tight deadlines · Good ...

  • Hexagon PPM

    Executive Payroll Analyst

    Found in: Talent MY C2 - 11 hours ago

    Hexagon PPM Kuala Lumpur, Malaysia

    Responsibilities/Main Activities · Hexagon's Asset Lifecycle Intelligence division is seeking to hire an Accountant based in Kuala Lumpur, Malaysia, you will be expected to handle Finance matters including liaising with internal and external parties, support the accounting, co ...

  • Snaphunt

    Payroll Executive

    Found in: Talent MY C2 - 11 hours ago

    Snaphunt Shah Alam, Malaysia Full time

    The Offer · Opportunity within a company with a solid track record of performance · A role that offers a breadth of learning opportunities · Attractive Salary & Benefits · The Job · Your responsibilities will include: · Assist to perform the full spectrum of payroll functions suc ...

  • Agensi Pekerjaan Intelek Talent Solutions Sdn Bhd

    Payroll Executive

    Found in: Talent MY C2 - 11 hours ago

    Agensi Pekerjaan Intelek Talent Solutions Sdn Bhd Shah Alam, Malaysia Full time

    Welcome to Intelek We are a team of dedicated professionals who are committed to connecting top talent with leading employers. With years of experience in the industry, we have the expertise and resources to help job seekers find their dream roles and help companies grow by findi ...

  • Deriv

    Payroll Executive

    Found in: Foundit MY A2 - 2 days ago

    Deriv Malaysia, Selangor Full time

    · As a Payroll Executive at Deriv, you will ensure that the compensation and benefits programmes are administered accurately and in a timely manner for our staff at Deriv offices around the world. You will provide effective administrative support to deliver an end-to-end workfor ...

  • Ambition

    Senior Executive, Payroll

    Found in: Foundit MY A2 - 4 days ago

    Ambition Malaysia, Selangor Full time

    Featured · Senior Executive, Payroll · Job Description · Our client is a multinational FMCG business, based in Petaling Jaya and is looking for a Senior HR Executive to process payroll processing for all employees in Malaysia. The role would include other ad-hoc tasks. · An ideal ...

  • Agensi Pekerjaan EPS Consultants Sdn Bhd

    Payroll/HR Executive

    Found in: Foundit MY A2 - 1 day ago

    Agensi Pekerjaan EPS Consultants Sdn Bhd Selangor, Malaysia Full time

    Position: Payroll/HR Executive (Shah Alam) · Company Background: Japanese Manufacturing Company · Location: Shah Alam, Selangor · Tenure: Permanent · Remuneration: · . - RM4,000 (basic salary) · .Yearly Bonus (2 months salary) · Responsibilities: · .Maintain and Update Master Dat ...

  • CBRE

    EOI - Payroll Specialist

    Found in: Foundit MY A2 - 2 days ago

    CBRE Malaysia, Kuala Lumpur Full time

    Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia · Job Summary · Supervises global payroll, ensuring that all processes are executed appropriately and in a timely manner. Operates as the subject matter expert and escalation point to resolve issues, continuously looks fo ...

  • PwC

    Payroll Specialist

    Found in: Foundit MY A2 - 5 days ago

    PwC Malaysia, Kuala Lumpur Full time

    Job Description & Summary · We believe that challenges are better solved together. That's why you'll join a diverse, global community of solvers - an unexpected mix of people that come together to build trust in society and solve important problems. With us, you are encouraged to ...

  • Rainforest

    Human Resources Operations Specialist

    Found in: Foundit MY A2 - 1 day ago

    Rainforest Malaysia, Kuala Lumpur Full time

    Key Responsibilities: · Payroll Administration: · Perform regional payroll processing, ensuring accuracy and compliance with relevant government regulations. · Address payroll-related queries and discrepancies · Work closely with payroll vendors on the pay transactions and to e ...

  • PwC

    Experienced Associate

    Found in: Foundit MY A2 - 1 day ago

    PwC Malaysia, Kuala Lumpur Full time

    Job Description & Summary · A career in our Tax Payroll Services practice, within Tax services, will provide you with the opportunity to help our clients meet and manage their tax obligations across unique but ever changing tax specialties. You'll advise clients on their local an ...

  • PwC

    Senior Associate

    Found in: Foundit MY A2 - 1 day ago

    PwC Malaysia, Kuala Lumpur Full time

    Job Description & Summary · A career in our Tax Payroll Services practice, within Tax services, will provide you with the opportunity to help our clients meet and manage their tax obligations across unique but ever changing tax specialties. You'll advise clients on their local an ...

  • PwC

    Manager - Tax Payroll

    Found in: Foundit MY A2 - 3 hours ago

    PwC Malaysia, Kuala Lumpur Full time

    Job Description & Summary · People & Organization is a growing team that sits as part of Tax advisory practice, where we help our clients to solve important people problems and realise the true value of their human capital function. Our focus is not simply on the compliance aspec ...

  • Averis

    Human Resource Analyst

    Found in: Foundit MY A2 - 5 days ago

    Averis Malaysia, Kuala Lumpur Full time

    Hello, we are Averis · We are a Global Business Services (GBS) that look into consolidating services and standardization of transactional practices, helping MNC / large enterprises achieve better economies of scale by mean of improving productivity and reducing costs. · Our journ ...

  • Randstad Malaysia

    HRBP - Payroll (Penang, Contract)

    Found in: Foundit MY A2 - 4 days ago

    Randstad Malaysia Kuala Lumpur, Malaysia Full time

    About The Company · Our client is a global engineering company. · About The Role · They are currently looking for a HRBP - Payroll Manager to join them in Penang. Your responsibilities will include but not be limited to:-Acts as an internal resource person to management and emplo ...

  • CBRE

    EOI - Payroll Specialist

    Found in: Talent MY C2 - 11 hours ago

    CBRE Kuala Lumpur, Malaysia

    JOB SUMMARY · Supervises global payroll, ensuring that all processes are executed appropriately and in a timely manner. Operates as the subject matter expert and escalation point to resolve issues, continuously looks for improvements in operational processes and designs and imple ...

  • CBRE

    Payroll Assistant Manager

    Found in: Talent MY C2 - 11 hours ago

    CBRE Kuala Lumpur, Malaysia

    About the role · Supervises global payroll, ensuring that all processes are executed appropriately and in a timely manner. Operates as the subject matter expert and escalation point to resolve issues, continuously looks for improvements in operational processes and designs and im ...

  • TSL Jewellery

    Manager – Human Resources

    Found in: Foundit MY A2 - 2 days ago

    TSL Jewellery Malaysia, Kuala Lumpur Full time

    We are looking for an all-rounded executives to manage the whole employee life cycle and partner with line managers to enhance TSL organization capabilities through acquiring and retaining talents and crafting an engaging workplace. · Who we are looking for: · Passionate on peopl ...

  • Thunder Match Technology Sdn Bhd

    Human Resource Senior Executive

    Found in: Foundit MY A2 - 5 days ago

    Thunder Match Technology Sdn Bhd Malaysia, Kuala Lumpur Full time

    Job Responsibility · Responsible for monthly payroll administration and staff attendance verification. · To execute end-to-end payroll process accurately on time (including commission, incentive, claims & statutory contribution) by ensuring legal compliance to statutory requireme ...