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    Personal Assistant to Group CEO - Malaysia, Kuala Lumpur - Biomed Global

    Biomed Global
    Biomed Global Malaysia, Kuala Lumpur

    Found in: Foundit MY A2 - 3 days ago

    Default job background
    Full time
    Description

    Job Description

    1. Reporting directly to the Group Directors and responsible for performing secretarial and administrative duties.
    2. Proactively reminding the Group Directors of important tasks and deadlines to ensure timely execution.
    3. Facilitating seamless communication from Group Director's office to internal and external stakeholders, ensuring effective messaging.
    4. Efficiently coordinating and managing all matters related to the Group Directors, including official and non-official tasks, company events, business activities, and ad hoc requests.
    5. Handling internal and external correspondence on behalf of the Group Directors and Board of Directors when required.
    6. Liaising with internal departments, overseeing case progress, and ensuring timely case closure.
    7. Planning and organizing Group CEO and Board of Directors' business travel, including flights, accommodation, and ground transportation arrangements.
    8. Efficiently managing diaries, scheduling meetings and appointments, and taking minutes during meetings.
    9. Maintaining a well-organized filing system that ensures the security of confidential files.
    10. Skillfully drafting emails, letters, and other forms of correspondence as needed.
    11. Assisting in typing, formatting, and editing reports, documents, and presentations to maintain a professional standard.
    12. Providing necessary assistance with market research projects.
    13. Welcoming and attending to visitors, guests, and clients during functions, corporate visits, and off-site meetings.
    14. Undertaking specific projects or tasks as instructed by the Group CEO, ensuring successful completion.

    Job Specification

    1. Reporting directly to the Group Directors and responsible for performing secretarial and administrative duties.
    2. Proactively reminding the Group Directors of important tasks and deadlines to ensure timely execution.
    3. Facilitating seamless communication from Group Director's office to internal and external stakeholders, ensuring effective messaging.
    4. Efficiently coordinating and managing all matters related to the Group Directors, including official and non-official tasks, company events, business activities, and ad hoc requests.
    5. Handling internal and external correspondence on behalf of the Group Directors and Board of Directors when required.
    6. Liaising with internal departments, overseeing case progress, and ensuring timely case closure.
    7. Planning and organizing Group CEO and Board of Directors' business travel, including flights, accommodation, and ground transportation arrangements.
    8. Efficiently managing diaries, scheduling meetings and appointments, and taking minutes during meetings.
    9. Maintaining a well-organized filing system that ensures the security of confidential files.
    10. Skillfully drafting emails, letters, and other forms of correspondence as needed.
    11. Assisting in typing, formatting, and editing reports, documents, and presentations to maintain a professional standard.
    12. Providing necessary assistance with market research projects.
    13. Welcoming and attending to visitors, guests, and clients during functions, corporate visits, and off-site meetings.
    14. Undertaking specific projects or tasks as instructed by the Group CEO, ensuring successful completion.
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